What are the responsibilities and job description for the Billing Coordinator position at Clifford Chance?
The role
Clifford Chance US LLP is seeking a full time Billing Coordinator. The Billing Coordinator will be responsible for coordinating the client billing process for an assigned group of partners. This role will communicate and liaise directly with partners managing associates and secretaries in connection with various aspects of client billing. The Billing Coordinator will also be responsible for revising bill / time entry narratives coordinating client billing cycles and working closely with attorneys to prepare client invoices. This position will be located in our Houston TX office and will report to the Billing Supervisor.
RESPONSIBILITIES :
- Manage all aspects of the monthly client billing process and distribution of invoices to clients including :
- Prepare and distribute monthly prebills to the responsible billing partners and their teams
- Process comments and revisions from partners and associates
- Monitor time and disbursement transfers and writeoffs to obtain the necessary approvals in accordance with firm policy prior to processing them in the system
- Prepare and distribute draft bills for review and approval
- Ensure billing partner approval is obtained to finalize bills
- Prepare submit and monitor ebills / update ebill workflow notes when necessary
- Post bills in our client billing system and assist / coordinate in sending them to clients
- Ensure each posted bill has the proper backups electronically filed in the designated Billing file folder within the firms document management system (iManage)
- Communicate and liaise proactively with billing partners regarding matter billing status special billing arrangements fee caps fixed fee etc.
- Understand Work in Progress (WIP) Provisions and ensure aged WIP and special discounts are properly monitored and accounted for under each matter
- Monitor WIP and aging levels to assist billing partners in meeting defined billing goals
- Review analyze and ensure matters comply with specific Clifford Chance global client agreements and outside counsel billing guidelines
- Take ownership to properly set up new matters under ebilling clients with the correct time increments rates discounts ebilling codes matter file numbers etc.
- Confirm client and / or matter specific fee arrangements are reflected for each individual matter to ensure accurate billing and WIP accrual
- Coordinate with Accounts Payable team to resolve any vendor discrepancies
- Maintain files and documentation in accordance with the Firms billing policy
- Respond to partner and client inquiries in a timely manner
- Escalate issues as needed to Billing Manager and / or Regional CFO
- Report monthly billing projections
- Prepare various billing reports and analyses as requested by attorneys
Qualifications : Your experience
Additional Information :
Equal opportunities
It has been and continues to be the Firms policy to provide equal opportunity and equal terms and conditions of employment to all employees and applicants for employment without discrimination on the basis of race religion color national origin sex age marital status sexual orientation gender identity or expression citizenship status immigration status pregnancy disability veteran status genetic predisposition or any other status protected by law.
Alternatives are available for individuals who are unable to use or access our online application system. For assistance please contact Clifford Chances Human Resources Department at Human Resources Department or call.
Remote Work : Employment Type :
Fulltime
Key Skills
Revenue Cycle Management,Athenahealth,ICD-10,Management Experience,Medical Coding,ICD-9,Medical Billing,Budget management,CPT Coding,Leadership Experience,Medicare,Supervising Experience
Experience : years
Vacancy : 1
