Associate Director, Finance – Grants and Contracts (Washington, DC Based)

Job Summary

CPI is looking for an exceptional Associate Director, Finance – Grants and Contracts to support our global offices implementing our programs across the globe. The position reports to the Chief Financial Officer (CFO). The Associate Director, Finance – Grants and Contracts will be responsible for overseeing the end-to-end process of project financial management as well as for the oversight of all project-related financial compliance, audit and reporting activities. Working closely with the Grants Finance Manager and local office finance staff, you will be part of a team enabling the successful delivery of our programs while ensuring compliance with donor requirements and sound financial management. The Associate Director, Finance – Grants and Contracts works independently and with the program and operations staff to provide improvement of the entire process of project financial management, compliance, reporting and grant-specific auditing. You will have the opportunity to work for an innovative global organization with a highly motivated team.

Primary Duties & Responsibilities

• Oversee the accurate, consistent, and timely financial reporting and compliance of the organization’s grants and provide guidance on their financial management to project managers.
• Review and understand grant terms and conditions before signature to guarantee compliance with funder requirements.
• Oversee donor due diligence financial reviews and financial assessments by external agencies.
• Review significant and complex proposal budgets ensuring reasonableness, financial sustainability and accuracy; advise on budgeting procedures to promote efficient performance.
• Ensure the successful implementation of grant set-up, orientation and trainings to educate project staff and downstream partners on the criteria and requirements necessary to manage each award.
• Conduct post-award grant financial monitoring including oversight of budget performance and budget modifications, ensuring changes and costs charged are both allowable and allocable.
• Participate in meetings with project managers, award agencies, and implementing partners to resolve any financial inquiries.
• Review requests and oversee subrecipient financial reporting and conduct financial due diligence of implementing partners; approve grantee financial reports, payment requests, and ensure resolution of review findings if any.
• Develop and maintain policies, procedures and guidelines, provide on-going staff training on project budgeting, project finance management and donor source financial rules.
• Develop systems and tools for the improvement of budgeting and reporting processes.
• Prepare month-end/quarter-end project risk and compliance summary reports and collaborate with programs and other support departments to ensure adoption.
• Oversee the processing of grant cancellations, amendments, and invoice adjustments ensuring activity is accurately reflected in ERP systems.
• Partner with CFO on producing financial schedules and calculations required by donor agencies.
• Partner with accounting team on grant-specific audits and ensure the maintenance of organized records and documentation to facilitate audit readiness and completion.
• Partner with the CFO and Senior Management in budgeting, analysis, strategic planning.
• Other duties as assigned.

Summary of Key Qualifications

• 5 years’ related experience in non-profit finance or grant administration demonstrating thorough experience and knowledge of cost accounting, financial management systems. Experience with European governmental funding a plus.
• A demonstrated understanding of GAAP accounting, financial reporting and restricted grant funding as they relate to non-profit/international NGOs.
• Track record of managing sub-granting/subcontracting programs, creating budgets, and evaluating internal controls.
• Strong oral/written communication, listening, and interpersonal skills to effectively collaborate with others and influence decisions. Experience training and developing practical skills in others.
• Highly organized with great attention to detail and accuracy.
• Must be self-motivated, resourceful, results-oriented, and able to manage multiple tasks with conflicting priorities and deadlines.
• Ability to work independently and within a team environment.
• Demonstrated ability to identify and solve problems and bottlenecks. Track record of sound judgement, with ability to both anticipate and communicate the business and financial implications of decisions made.
• Expertise of principles and practices of contract/grant administration and monitoring and budgeting.
• Experienced in Sage Intacct or similar ERP systems, and MS Office, Excel (pivot tables, VLOOKUP, etc.)

POSITION DETAILS 

CPI is recruiting for one full time position to be based in our Washington D.C. office. CPI has adopted hybrid working whereby staff are able to work a mix of remote and in the office

The salary range for this position is $145,000 – $155,000 per annum. CPI salary offers are determined by the level of skill and experience demonstrated by the selected candidate as well as alignment to internal equity and external market levels.

CPI also offers a highly competitive benefits package which includes a generous 401(k) contribution and PTO provision. 

TO APPLY 

Please submit an up-to-date CV and a compelling cover letter outlining why you want to work with CPI and how your skills and experience align with the above criteria.

Applications will be assessed on a rolling basis, so we encourage applicants to submit at the earliest opportunity. Only short-listed applicants will be contacted. Please be sure to add notifications@app.bamboohr.com to your contact list to ensure delivery of all correspondence from us. 

Climate Policy Initiative is an equal opportunity employer and committed to improving diversity, equity, and inclusion within our organization. We work hard to create and maintain a supportive and inclusive environment where all individuals can maximize their full potential. Our CPI teams reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to diversity and inclusion is evident through our focus on attracting and retaining staff based on skills and merit. 

We welcome and strongly encourage applications from candidates of all identities and backgrounds, and do not discriminate on the basis of race, color, religion, gender or gender identity, sexual orientation, national origin, disability, or age. We are committed to providing reasonable adjustments to applicants and colleagues with disabilities. 

Salary : $140,000 - $155,000