What are the responsibilities and job description for the Project Coordinator III position at ClinLab Staffing?
The Project Engineer will play a critical role in supporting the Endotoxin 2.0 project, working closely with the Construction Manager and Project Controller to deliver the project successfully.
Key Responsibilities:
- Project Schedule Management
- Review submitted schedules from contractors for accuracy and alignment with project milestones.
- Update the master project schedule in coordination with the Project Controller and Construction Manager.
- Identify and escalate potential schedule risks or conflicts to the project leadership team.
- Submittal Management
- Manage the submittal process, including logging, tracking, and coordinating reviews between internal teams and external stakeholders.
- Ensure timely communication of submittal statuses to all stakeholders.
- Maintain submittal records in SharePoint and update the Submittal Log to reflect progress and approvals.
- Equipment Expediting and Receipt Verification
- Track equipment deliveries and communicate updates to the project team.
- Coordinate with the Construction Manager, Procurement, and vendors to address any delays or discrepancies.
- Ensure all receiving documentation is accurate and stored in SharePoint.
- Financial Reporting and SAP Support
- Run SAP reports to support the tracking of project financials and identify variances.
- Monitor InvoiceTrack (IVT) to ensure timely processing of payments and escalate issues as needed.
- Change Order Requests and Project Change Requests
- Document, track, and support the processing of change order requests and PCRs.
- Collaborate with the Construction Manager and Project Controller to assess cost, schedule, and scope impacts.
- Ensure all changes are documented in the appropriate logs and follow through on required approvals.
- Request for Information Coordination
- Help screen RFIs for completeness and ensure they are logged and assigned to the appropriate stakeholders.
- Facilitate timely responses by coordinating between the GC, EOR, and internal teams.
- Maintain a comprehensive log of RFIs in Microsoft Planner for tracking and reporting.
- Engineering Tracker Reports
- Assist in the review and analysis of weekly engineering tracker reports.
- Support the Construction Manager and Project Controller in identifying trends, risks, and variances.
- Update forecasts and prepare summaries for bi-weekly review meetings.
- Progress Payment Application Support
- Review contractor pay applications for completeness and accuracy.
- Risk Management Support
- Update the project risk register with identified risks, mitigation plans, and resolutions.
- Collaborate with the Project Controller to align risk updates with schedule and financial forecasts.
- Communicate risk-related changes to the project team during regular meetings.
- Administrative Support for Procurement and Deliverables
- Create and manage Planner tasks to track key deliverables, including procurement activities and equipment deliveries.
- Maintain accurate records of communication, decisions, and updates related to procurement and project milestones.
