Administrative Assistant to the VPAA

Human Resources Office

Administra�ve Assistant to the Vice President for Academic Affairs
$40,400-$42,420

Clinton Community College, a member of the State University of New York, is situated on the
shores of Lake Champlain with panoramic views of the Adirondack Mountains and the Green
Mountains of Vermont. The College’s mission is to provide educa�onal opportuni�es in an
inclusive and safe environment that empowers individuals to create their own paths to personal
and professional growth. The College strives to be diverse in ways that reflect the world in which
we live and work. By being inten�onal about crea�ng a strong climate of mutual respect and
inclusiveness, we recognize that learning experiences will be broader, richer, and more
meaningful for all members of our community.

The Administra�ve Assistant coordinates project ac�vi�es, informa�on, repor�ng and complex
administra�ve maters for Academic Affairs. The incumbent in this posi�on has overall
responsibility for the daily opera�on of the Academic Affairs office and handles confiden�al
maters rela�ng to personnel, collec�ve bargaining agreement development, and contract
administra�on. The individual acts as a liaison between the Vice President for Academic Affairs
office and College staff to help facilitate successful flow of informa�on, as well as ensure that
all policies and procedures pertaining to the Academic Affairs division are adhered to and
maintained. Some evening and weekend work may be required.

Du�es and Responsibili�es:

1. Provides data, records and administra�ve support for certain aspects of various
accredita�on and review processes, such as those associated with Middle States
accredita�on and SUNY academic compliance

2. Creates and maintains all master courses in College’s Customer Account Management
System (CAMs)

3. Ensures proper administra�on of contractual obliga�ons governed by the collec�ve
bargaining agreement (Faculty Associa�on) as it relates to Faculty and Non-Teaching
Faculty appointment and reappointment cycles

4. Creates and maintains adjunct faculty contracts
5. Assists students and college staff by answering inquiries regarding curriculum and

Academic Affairs procedures and/or policies

136 Clinton Point Drive, Plattsburgh, New York 12901 (518) 562-4200 www.clinton.edu

Human Resources Office

6. Generates faculty loads, overloads, prep overloads, lump sums, and Distance
Learning s�pend payments for payroll; calculates value of overload payments

7. Analyzes current office procedures/processes and introduces improvements and
efficiencies to assist with mee�ng the College’s overall mission and strategic goals

8. Reviews the Vice President of Academic Affairs daily schedule of mee�ngs and
provides administra�ve support in the prepara�on of appropriate background
informa�on

9. Provides professional support on an as-needed basis to other administrative offices
10. Coordinates academic appeals process. Reviews academic appeals and determines if

the Appeals Committee needs to meet or whether the student is eligible for re-
instatement.

11. Prepares correspondence on behalf of Vice President for Academic Affairs
12. Plans events for Academic Affairs Division
13. Manages information posted on the Academic Affairs website and Adjunct website
14. Identifies and incorporates needed changes/updates to Adjunct Handbook
15. Prepares and maintains confidential records relating to division staff and students
16. Other duties as assigned

Minimum Qualifica�ons:

An Associate’s degree plus three to five years of related administra�ve or office management
experience which required handling complex du�es is required. A Bachelor’s degree is
preferred. Experience in an academic se�ng and working for a middle management or senior
level management leader is preferred.

Knowledge, Skills, and Abili�es:

Successful track record of demonstra�ng excellent organiza�onal and problem-solving skills.
Proven ability to effec�vely manage mul�ple priori�es and deadlines while maintaining a high
level of professionalism and accuracy.
Proven ability to handle administra�ve responsibili�es which require a high level of
confiden�ality.
Excellent interpersonal, writen/oral communica�on skills, and the ability to use these skills
for effec�ve interac�ons with all members of the college community.
Excellent cri�cal thinking skills with the ability to appropriately address all inquiries and make
referrals, as necessary.
Skilled proficiency (intermediate to advanced level) with MS Office Suite (MS Word, MS
Excel) and with electronic communica�on.

136 Clinton Point Drive, Plattsburgh, New York 12901 (518) 562-4200 www.clinton.edu

Human Resources Office

Must have the ability to learn and u�lize proprietary so�ware or campus so�ware (e.g.,
database programs).
Demonstrated ability to work with minimal supervision and use sound professional judgment.
Proven ability to manage/coordinate complex administra�ve details, as well as necessary
follow up.

To apply:

The search will remain open un�l the posi�on is filled. Please submit a leter of applica�on,
resume, and CCC applica�on per the job descrip�on available on the Clinton Community
College website under Employment at the botom of the homepage.

Please email your applica�on materials to:
hr.recrui�ng@clinton.edu
Clinton Community College

136 Clinton Point Drive,
Platsburgh, New York, 12901

Clinton Community College, a member of the State University of New York System, is an Equal
Opportunity/ Affirma�ve Ac�on employer and complies with ADA requirements. Consistent
with the Americans with Disabili�es Act, applicants needing reasonable accommoda�ons during
the employment process should advise HR as necessary.

136 Clinton Point Drive, Plattsburgh, New York 12901 (518) 562-4200 www.clinton.edu