HR Specialist

SUMMARY OF ASSIGNMENT

Under the direction and guidance of the Human Resources Supervisor this position provides technical and administrative support in the areas of hiring, staffing management, database maintenance in accordance with Washington State laws and regulations, negotiated agreements, and District policies and procedures.

ESSENTIAL FUNCTIONS

• Responsible for assisting building administrators and secretaries with staffing management to ensure accurate monthly staffing reports. Maintain that portion of the Human Resource Information System (HRIS) that pertains to assigned schools/departments for certificated and classified employees. Maintain employee history and evaluation databases.
• Responsible for departmental and school staffing reports. Must ensure proper assignment of certificated and classified employees, accurate budget account codes and agreement between staffing levels and school budgets.
• Responsible for processing and tracking employment requisitions. Ensures accuracy of the requisition against proper approvals.
• Recommend placement of classified and certificated employees on appropriate salary table; calculate clock hours and credits for placement on salary schedule in accordance with Washington Administrative Code (WAC).
• Responsible for processing transfers, hour, and budget account code (BAC) changes via the Personnel Change Notice (PCN) process. Ensures accuracy of the PCN request and proper approval.
• Responsible for accurate electronic personnel records for all employees to include preparing documents and correspondence; provides verifications of employment for current employees; verifying employment of past employees identifying and calculating position, years of experience, transferable sick leave and salary.
• Maintain knowledge of required RCW and regulations as they pertain to school district human resource operations.
• Manage the employee evaluation system for certified and classified employees, track and monitor due-date files for the receipt of evaluations of assigned staff types of evaluations and initiate required action on receipt of adverse evaluations.
• Develop, distribute, and track Intent to Return Forms for certificated employees and assist department/building administrators in obtaining required letters of resignation or retirement. Assist in preparation of required Personnel Requisitions.
• Prepare letters of Intent to Hire and individual Contracts in accordance with supervisor’s direction and assist the recruiting effort by arranging visits to schools and follow-up interviews with principals.
• Prepare new hire, resignation, retirement, and transfer reports for Board Meetings.
• Research, collect and analyze information, and create reports for District administrators as required by the supervisor. Provide support for collective bargaining research, reports, and surveys, as required.
• Verify fingerprint results on the Office of Superintendent Instruction (OSPI) database.
• Verify certificate validity on the OSPI database. Keep the HRIS up to date with the current and valid certification information.
• Provide at least two months’ notification to certificated employees regarding certification and all employees regarding any licensures.
• Process, implement and communicate changes from OSPI/government.
• HR Specialist will be responsible for respective areas of the S-275 state report. Ensures all staff mix data is accurate and submitted by the required due dates.
• Audit data for accuracy (i.e., salary placement, pay records).
• Provide consistent and quality customer service to internal and external customers.
• Actively pursue continuous learning and growth in the Human Resource field.
• Perform other duties as assigned.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

MINIMUM QUALIFICATIONS

Education and Experience

• BS/BA degree in human resources, office management, business administration or related field or work related experience in a related field and one year of progressively responsible experience in one or more of the human resource fields, or
• AA degree in a related field and three years of progressively responsible experience in one or more of the human resource fields, or
• High school diploma with five years of progressively responsible experience in two or more human resource fields.

Job Type: Full-time

Pay: $74,113.00 - $91,104.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $74,113 - $91,104