Fiscal Specialist 3 Hayes & Student Financials

The Fiscal Specialist 3 supports the Hayes Families Childcare Center by providing quality financial stewardship that helps the Center to meet its financial goals and compliance.
The Fiscal Specialist 3 works in partnership with the Center Director, Program Manager, and Finance to effectively track expenses, monitor receivables, adhere to reporting guidelines/timelines, and communicate with families and partners.

Clover Park Technical College celebrates the many individuals that make up our community and embraces the opportunity to learn from both our differences and similarities.  CPTC values equity and respect seeks to create an environment of innovation and excellence and focuses on student success, lifelong learning, and social responsibility.

This has been designated as a bargaining unit position represented by Clover Park Federation of Classified Employees Local 4789.Duty: Budget and Resource monitoring and reporting
Tasks include:

• Coordinate recommendations for equipment and supply purchases and prepare required.
• Reports for the college and funding agencies.
• Assist with the preparation and monitoring of the Hayes Center budget.
• Assist in monitoring department expenditures within budget guidelines.
• Generate Accounts Receivables (invoices & billing), track payments of childcare tuition using the relevant software and platforms,
• Generate, monitor, track, and verify purchase requisitions in line with college policies and procedures.
• Order and maintain inventory of all supplies/equipment.
• Ensure compliance with all contracts/partnerships with funders and community partners.
• Meet institutional policies and procedures, grant and funding requirements, and all applicable federal, state, and local laws, regulations, and guidelines, including Washington State Department of Children, Youth, and Families licensure provisions.

Duty: Invoicing & Collections
Tasks include:

• Process and distribute statements and letters.
• Interacting with students & parents to address questions and to help resolve account balances.
• Send accounts to outside collection agency and any supplemental documents they require.
• Develop and maintain reports to provide Student Financials Manager, Controller, and Vice President of Finance and Administration on status of Invoicing and Collections of student accounts.

Duty: Cashiering
Tasks include:

• Assist customers, answer inquiries and provide information.
• Apply charges to student accounts.
• Receive, manage and process job account receipts from various campus sources.
• Receive cash, checks and/or credit cards in payment of tuition, Tuition Installment Plans and other charges.
• Process refunds.
• Prepare and issue computerized and manual receipts.
• Balance and prepare bank deposits at prescribed times each day.
• Safeguard monies deposited and enforce security procedures to ensure the safety of funds.
• Analyze customer accounts and perform data entry as required.
• Distribute various checks.
• Research, evaluate and process adjustments for refunds and charges.
• Sorting, filing, correspondence, reports and office supply ordering.
• Process third party payments, returned checks and refunds.
• Maintain records.

Duty: Other duties as assigned
Tasks include:

• Support teachers when needed in the classroom. Reasons include, but are not limited to, breaks, lunches, and absences. Adhere to all center policies, procedures and regulations.
• Contribute to CPTC’s strategic plan and commitment to equity, diversity, and inclusion.
• Participate in committees on campus.
• Participate in professional development.
• Other related duties as assigned.

• Associate’s degree in relevant field and/or equivalent education/experience.
• Experience providing exceptional customer service.
• Experience working with an integrated accounting software.
• Experience using accounting reports to analyze financial data and reconcile accounts.
• Proficient use of MS Excel.
• The ability to contribute to the college’s commitment to diversity by fostering a climate of multicultural understanding and appreciation.

• Bachelor’s degree.
• Experience working in a licensed childcare facility.
• Experience with People Soft/ctclink platform and Procare/Tuition Express.

Application Instructions

• Complete application
• Attach your CTC certifications and/or industry-recognized credentials
• Upload a resume and cover letter describing your skills and experience
• Complete Supplemental Questions

All offers of employment at Clover Park Technical College are contingent upon successful completion of background checks, including criminal history. Information obtained from the background checks will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the specific position.

Should you have any difficulties uploading your documents, don't hesitate to contact NeoGov Technical Support at 1-855-524-5627, Mon-Fri 6:00 AM to 6:00 PM Pacific Time

Supplemental Information

At this time, Clover Park Technical College is not sponsoring H1-B Visas.

Land Acknowledgement Statement 

We acknowledge that we are on the traditional land of the Puget Sound Salish peoples belonging to the Puyallup, Steilacoom, Nisqually, and Squaxin Island tribes and bands, and we honor and thank the traditional caretakers of this land. We value the tribes in our community, and the impact that they continue to make on our college to this day. For more information about CPTC's commitment to indigenous tribes, please visithttp://www.cptc.edu/diversity

Why Work at Clover Park Technical College?

At Clover Park Technical College, we are proud to be part of Washington State's Community and Technical College system, supported by the State Board for Community and Technical Colleges (SBCTC). Our institution is dedicated to building strong individuals, families, and communities by providing accessible, high-quality education and training.

Working here means being part of a team that empowers students to develop their skills and talents, preparing them to become engaged global citizens. Our faculty and staff create a dynamic learning environment where students feel supported and motivated to succeed. As an employee, you’ll have opportunities to participate in college events, clubs, and committees that foster engagement and connection. Guest speakers and professional development opportunities further enrich the experience, ensuring that both students and staff continue to grow and thrive.

Our History

Clover Park Technical College is located in Lakewood, Washington. Our college has a rich history of professional and technical education dating back to the 1940s, when Clover Park School District established a War Production program, training civilians as auto mechanics, aircraft-service mechanics, ship-fitters, welders, and blueprint readers. Now, CPTC offers more than forty programs in Aerospace, Advanced Manufacturing, Health Sciences, Human Services, Business, Hospitality, Science Technology, Engineering, Transportation and Trades.

CPTC has two campuses: Our main campus is located in Lakewood, WA, and our South Hill Campus is located in Puyallup, WA.

Learn more about Clover Park Technical College by visiting About CPTC. 

Jeanne Clery Statement 

Notice of Availability of Annual Security Report: Clover Park Technical College's Annual Security Report is available online at http://www.cptc.edu/risk/safety/security. 

Equal Opportunity Employer

Clover Park Technical College is an equal opportunity employer and committed to principles of diversity. We consider applicants for all positions without regard to race, color, creed, religion, age, marital status, national origin, sex, sexual orientation, disability, genetic information or status as a disabled veteran or Vietnam-era veteran.

Non-Discrimination Statement

Clover Park Technical College does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

For inquiries, please contact:

• Title IX Coordinator: James Neblett, Associate Vice President for Human Resources & Culture 253-589-5533 | james.neblett@cptc.edu
• Section 504/Disability Coordinator: Sarah Addington, Manager of Student Disability Services 253-589-5755 |  sarah.addington@cptc.edu

Salary : $63,680 - $67,568