Admissions Specialist

Compensation

$15.15/hourly

Compensation Type

Hourly

Grade

Employment Type:

NE01

Department

Admissions

Position Summary

Under general supervision, process and maintain all student files/records to include but not limited to admissions, registration, enrollment, attendance, special program admission, grading and graduation.

Duties & Responsibilities

ESSENTIAL FUNCTIONS:

• Communicate with students regarding their academic information while maintaining confidentiality under the guidelines of FERPA.
• Screen incoming calls, answer questions, direct calls as needed and assist with the information desk as needed.
• Provide assistance and information to students in the completion of applications for admission into CCC or specialized programs.
• Review, process, code and input application information.
• Create and maintain student files including transcript request forms, address or name changes, and admission forms.
• Review records and communicate information regarding admission status and the registration process to applicants.
• Participate in registration activities, to include data entry of student registration forms, drop and add forms, withdraws and changes of address
• Forward copies of documents to applicable staff.
• Maintain and monitor all web related admissions and records information.
• Assist in the coordination of graduation process, including student eligibility and graduation ceremony.
• Assist students with completion of forms for admissions, obtaining transcripts, or academic records.
• Process and print CCC transcripts per student requests.
• Process mail, including entry of transcripts, entrance exam scores, and other admission materials.
• Assist with proofreading and production of office forms, memos, correspondence and course schedules.
• Assist with Recruitment events and campus tours as needed.
• Serve as admissions lead for projects that involve implementation and training for Student Information Systems; student success initiatives; and student services projects.
  
  

Essential Skills Required

• Ability to communicate with individuals from varying backgrounds.
• Ability to deal tactfully and courteously with students and staff.
  
  

Physical Requirements

Requires frequent and continuous sitting/moving about, continuous use of fine motor skills, and pushing and pulling of up to 20 lbs.

Schedule Details

Must be available to work 40 hrs. per week with normal work hours from 8:00 am to 5:00 pm. Occasional evening and weekend hours may be required.

ADDITIONAL DUTIES AND RESPONSIBILITIES include but are not limited to:

Perform other duties as assigned.

Minimum Qualifications

• One-year secretarial or related experience required.
  
  

Preferred Qualifications

• Associate’s Degree or the equivalent combination of education and experience in Office Management is preferred.
  
  

Minimum Qualifications

EEO STATEMENT:

As an EEO employer, Clovis Community College will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Clovis Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.