What are the responsibilities and job description for the Human Resources Administrative Assistant position at Club 4 Fitness?

Description

OVERVIEW :

HR Admin Assistant supports the Human Resources Director and Payroll Specialist in all matters relating to new hire onboarding as well as matters impacting employee pay and the processing of payroll. S / he will be responsible to maintain timely spreadsheets of positional changes, keep abreast of terminations, and regularly audit systems and documentation, in order that all is maintained at best practice standards.

Well-qualified candidates will prove to be conceptual thinkers with superb organizational and time management skills, an ability to learn quickly, accurately follow instructions with the ability to multitask and acclimatize in a fast-paced environment.

ESSENTIAL DUTIES & RESPONSIBILITIES :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and or ability required.

Support internal and external HR-related inquiries or requests for action as may involve updates in the HRIS / payroll system.
Assist HR Director and Payroll Specialist in maintaining electronic records of employees.
Serve as a point of contact with Club4Fitness employees, managers, and business office personnel.
Assist with the new hire onboarding process
Maintain calendars of the HR management team.
Oversee the completion of compensation and benefit documentation.
Assist with performance management procedures.
May perform orientations
Update records as required by law or by change activity within Club4Fitness
Produce and submit reports on general HR activity.
Assist Payroll Specialist during payroll processing by helping to any payroll errors or missing information impacting payroll.
Complete termination paperwork and exit interviews.
Keep up-to-date with the latest HR trends and best practices.
Assists HR Director in creating documents to provide to Marketing to address basic fitness department marketing details and needs
Maintain strict confidentiality of all information acquired at all times.
Responsible for being up to date with current company policies and procedures and adhere to them.
To undertake any additional duties or assignments within the overall scope of this position
Other duties as assigned by HR Director or Managing Partner

ORGANIZATIONAL RELATIONSHIPS :

The position reports directly to the Human Resources department head.

Qualifications

REQUIRED QUALIFICATIONS :

1) Knowledge, skills & abilities :

Exposure to payroll practices.

Understanding of HR functions and best practices, is a plus.

Excellent written and verbal communication skills.

Works well under pressure and meets tight deadlines.

Highly computer literate with capability in email, MS Office and related business and communication tools.

Fantastic organizational and time management skills.

Strong decision-making and problem-solving skills.

Meticulous attention to detail.

Ability to accurately follow instructions.

Hard working, goal oriented, enthusiastic, and energetic.

Self-starter who takes initiative with minimal direction and supervision

Demonstrated computer, math, and communication proficiency required

Both detail and results-oriented with high degree of professionalism and organizational skills

Strong communication, problem-solving, time management and analytical skills

Strong time management skills, ability to effectively manage multiple priorities

2) Minimum certifications / education / experience level :

Minimum of two (2) years previous administrative assistance experience, required

Previous HR Support experience, a plus

High School Diploma or equivalent (GED) is required; 2- or 4-yr dgree or administrative assistant certification, a plus

Reasonable accommodations may be possible to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT :

Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Mental Demands : Reading; ability to communicate effectively (verbal and written); maintain emotional control under pressure

Physical Demands / Environmental Factors : Work with frequent interruptions; climbing, stretching, frequent light lifting of books, boxes; occasional lifting of up to 50 pounds; frequent use of computer and repetitive hand motions

Regulated air temperature and humidity in gym facilities and office environment, however, temperatures and humidity may be elevated while group and personal exercise activities are being performed

Regular standing, walking, crouching, kneeling, stretching, lifting, and other physical activity are required while performing the duties of the role

Sitting, close reading, and typing are required while performing the duties of the role

Noise level is generally low but may be louder and more intense in gym facilities

Travel will be required as described above

Hours are generally traditional business hours but may, at times, extend to long or late hours to accommodate the different time zones of club facilities as well as to address projects and other matters involving social media.

Salary : $35,568 - $42,000

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Human Resources Administrative Assistant

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