Contracts and Compliance Analyst

Contracts and Compliance Analyst

Job Summary: 

This position aids Club Car’s channel development and legal teams in managing all commercial contracts, adhering to company policies, applicable laws, and customer requirements. The role involves overseeing contracts worth over $1,000M annually (including those of Garia and Melex), ensuring compliance with nationwide standards for both on-road and off-road sales.

The incumbent is tasked with aligning contracts to corporate standards, negotiating with legal and business teams, and implementing contract changes for sales and government bids. This role serves as the corporate contact for certificates of insurance related to contracts and bids and manages setup procedures to ensure channel partners have visibility of company systems that align with product offerings and contract terms.

Further, this position oversees all territories for channel and direct sales by market segment, ensuring appropriate market coverage for each agreement and sales territory. The role also ensures that dealer locator processes are consistent with assigned channel territories. Additionally, the position supports the channel annual performance program by setting, validating, approving, and documenting objectives. It provides support through analytical reporting, data management, process improvements, and compliance.

Principal Responsibilities 

• Working closely with the Legal team, this position supports and leads the enforcement of all phases of commercial contract management, including:
  1. Providing support and analysis of customer solicitations, proposals and contracts for the sale of products for Club Car.  
  2. Manages and maintains the integrity of all domestic and international distribution agreements, including but not limited to, offer, maintenance, renewals and terminations.
  3. Modifies terms/conditions to accommodate regulatory changes when needed.
  4. Responsible for reviewing government contract and bid solicitation terms.  Identifies potential risks, documents exceptions, and incorporates changes when necessary.  
  5. Advises business leaders on risks and its impact on business decisions.
  6. Reviews all contractual documents to ensure adherence to company policies.  Provides advice and guidance to company sales managers, product management and other departments.
  7. Manages company’s portfolio of contracts; including, but not limited to, lease agreements, separation agreements 
  8. Frequently interacts with sales, product management, corporate legal team, customers and members of senior management.

Position manages all state commercial regulatory compliance activities for the Company’s products.

1. Responsible for staying current with and tracking regulatory changes.  Ability to analyze and interpret laws pertaining to product offerings.
2. Provides guidance to company’s small electric vehicle, low speed vehicle and utility products channel partners, OEMs, sales and product management on regulatory requirements to sell products.
3. Supports product management with corporate compliance in the registration of all vehicle manufacturing activities.   Ensures proper certification and compliance with all governmental agencies that regulate company products.
4. Interprets and explains laws and regulations to channel development and sales regarding establishment of new dealers within state mandated relevant market areas.
5. Supports legal team in managing and renewing business licensing for Club Car and Garia in states, cities and counties.  

Manages company’s CRM process for contract management

1. Position is responsible for entering and maintaining all new and existing agreements and territory information in SFDC. Including contract terms, copies of agreements and territory assignments.
2. Position is responsible for all territory assignments and ensuring all supporting business processes comply and return results based on channel and direct territory data.
3. Collaborates with multiple departments to ensure dealers meet business and legal requirements.
4. Works with channel development to ensure prospective channel partners meet all sales and financial requirements prior to issuance of distribution agreements
   1. Ensure full investigation for vetting of prospective channel partners. Teams with the Finance and Channel Development throughout the process as appropriate and necessary. 
5. Updates and maintains legal Contact Information for all Channel Partners.

 Qualifications and Skills:

• Graduation from an accredited four-year college or university with a degree in contract administration, business management or closely related field or related experience.  
• 5 years professional experience preferred.   Prefer strong Sales, Contract Management, and/or Regulatory Compliance experience including at least 5 years direct experience in contract sales and or contract negotiation.  
• Comprehensive knowledge of general business practices, government and commercial contracting regulations and principles.  Strong legal and analytical skills.  Ability to advise and interact with all levels of management and able to communicate clearly with other departments as well as customers.   Ability to interpret and apply federal and state laws as it pertains to distribution/dealers and small electric vehicles, low speed vehicles and utility vehicles.  Motor vehicle industry knowledge is a plus.

• Excellent time-management, critical thinking, and decision-making skills
• Handling of confidential company and customer information 
• Strong computer literacy in Microsoft required and Siebel CRM or Salesforce.com preferred. 
• Possess excellent organization, management, analytical and negotiation skills and demonstrate sound business acumen
• Ability to multi-task and work in fast-paced environment and manage multiple priorities. 
• Ability to learn quickly and retain knowledge 
• Strong attention to detail with follow-through 
• Ability to work well within a team environment

We made our reputation on premium vehicles that stand the test of time. We hold ourselves to the highest standards, crafting products with care and a commitment to safety and quality, so customers can focus on what matters to them. We value and respect individual differences to foster an environment of trust that bonds us together as a family. Our diversity is the soul of who we are the work we can do and the success we can have.

If you share our vision, mission, and values—then you belong with Club Car.