What are the responsibilities and job description for the Billing Coordinator position at Clyde & Co?
Description
The Role
The Firm is seeking an experienced legal biller who is efficient and effective in a fast-paced environment. This is a hybrid position located in Kansas City.
Key Responsibilities
Specific responsibilities include, but are not limited to:
Clyde & Co is committed to providing extensive, personal, and professional development opportunities for our people enabling them to be highly effective in their current role as well as assist them to fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:
The Role
The Firm is seeking an experienced legal biller who is efficient and effective in a fast-paced environment. This is a hybrid position located in Kansas City.
Key Responsibilities
Specific responsibilities include, but are not limited to:
- Review pre-bills to ensure compliance with client guidelines, including rates and cost exceptions
- Generate and distribute pre-bills on a monthly basis
- Participate in monthly meetings with partner to review unbilled and AR inventory
- Process narrative edits and time and cost adjustments
- Aggregate, compile and summarize receipts and documentation for third party expenses to be billed to client
- Preparation of client statements as requested, including timekeeper summaries / cover sheets illustrating total fees and total expenses incurred and/or billed
- Upload LEDES invoices via Ebilling hub and various e-billing websites, as necessary
- Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history
- Prioritize tasks to ensure invoices are distributed, mailed or e-billed timely
- Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by timekeepers
- Maintain billing files/e-files and retrieve back-up for the department, timekeepers, audits, and other inquiries
- Participate in collections activities as needed, and identify and escalate deductions and/or collections issues
- Maintain telephone, email and personal contact with clients, attorneys, and staff
- Works closely with attorneys, clients, secretaries, and collections staff to assist with client billing collections.
- Works as requested on special projects, analysis and implementation of special billing requests Generates reports as needed by billing Partners/secretaries/client.
- Observe confidentiality in all Firm and client matters
- Other duties as they arise
- 3-5 years of years' experience in a billing role, preferably at a law firm.
- Looking for service oriented and self-motivated individual who consistently performs with a high sense of urgency and pride in product.
- Capable of exceeding expectations of internal (partners and attorneys) and external (clients) constituents on a regular basis.
- Experience with Elite 3E software preferred.
- Demonstrated understanding of complex billing and/or E-Billing (Tymetrix, Serengeti, etc.) systems and processes with multiple workflows is desirable.
- Advanced proficiency with Microsoft Excel and Microsoft Office Suite.
- Excellent written and verbal communication and interpersonal skills, and an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, brokers, and other third-party vendors.
- High school diploma required.
Clyde & Co is committed to providing extensive, personal, and professional development opportunities for our people enabling them to be highly effective in their current role as well as assist them to fulfil their career aspirations.
The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas:
- Technical Excellence
- People and Team
- Client/Stakeholder Relationships
- Service Delivery and Commercial Awareness
- Personal Effectiveness
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