Facilities Coordinator - Ogden

Overview

JOB TITLE:  FACILITIES COORDINATOR 

JOB LOCATION:  OGDEN, UT  

FUNCTION:  The Facility Coordinator inspects and maintains facility spaces, reports maintenance issues, assists with basic repairs, organizes work, maintains records, supports capital projects, ensures service quality, and oversees vendor services. 

REPORTING TO:  DIRECTOR, FACILITIES 

KEY ACTIVITIES: 

• Prioritize, plan, and organize facility work that falls into the categories of repairs, preventative maintenance, and improvements, and inspection. 

• Perform and peer-audit basic inspections on facility furnishings and spaces, such as furniture, furnishings, molding, doors, hardware, flooring, paint, plumbing fixtures, electrical fixtures, and landscaping. Report any maintenance issues or safety hazards to facilities managers. 

• Assist with creation and, development, and implementation of facility inspection programs and schedules. 

• Ensure that facility inspection programs and schedules are being followed and prepare facility inspection reports. 

• Utilize a working knowledge of all facility related systems including plumbing, electrical, HVAC, structural systems, roofs, exteriors, low-voltage systems, lighting/HVAC controls, and fire suppression systems in order to efficiently manage them.  

• Be able to review and understand third-party services contracts and evaluate the potential benefits and impacts of said contracts upon facilities and the broader enterprise. 

• Evaluate and make recommendations for material options used for various facility and building systems, including the cost and quality benefits of the different options. 

• Review and understand third-party services contracts and evaluate the potential benefits and impacts of said contracts upon facilities and the broader enterprise. 

• Effectively steer and manage the consolidated procurement of contracted services and materials partnerships across the broader enterprise, including thorough identification of scope of services and coordination of Master Service Agreements. 

• Assist with identifying, scoping, and prioritizing CAPEX improvement projects. 

KNOWLEDGE AND SKILLS: 

• Proficient with Microsoft Office applications including Teams, Outlook, Word, Excel, and PowerPoint. 

• Familiarity with construction/facility diagraming tools such as Bluebeam, Visio, or CAD. 

• Demonstrated project management skills, including:  scope management, procurement/vendor management, Work Breakdown Structure, scheduling, cost, risk management, communication/reporting, and governance. 

• Demonstrated success managing projects with an increased level of complexity and impact in the fields of facility management or construction management preferred. 

• Ability to manage facility management related processes and make recommendations for continuous improvement. 

• Possess a working knowledge of the methodologies of facility preventative maintenance and facility asset lifecycle management. 

• Possess knowledge of building codes and ability to apply those codes during inspections and recommendations. 

• Possess a knowledge of project cost accounting, procurement, purchase order capital expenditure processes. 

• Ability and willingness to provide domain expertise and training to other facilities staff. 

• Be able to effectively steer decision making conversations with managers and executives to gain approvals and consensus. 

EDUCATION/ EXPERIENCE: 

• High School Graduate or GED; or Equivalent experience 

• Enrolment in post-secondary education related to facility management, construction management, or equivalent experience 

• 3-5 years of relevant experience 

PHYSICAL REQUIREMENTS: 

• Mix of in office and in field coordination. May require lifting up to 50 lbs.

• Repetitive motion associated with operating a computer and other office equipment.  

• Inside and outside working conditions.