What are the responsibilities and job description for the Project Coordinator position at CML Security?
DESCRIPTION
The Project Coordinator is responsible for the administrative aspects of the project. They support project management, engineering and field personnel.
RESPONSIBILITIES
- Oversee all administrative aspects of project and field offices
- Manage the logistics of project site setup and demobilization; Including setting up project housing, furnishings, and utilities as needed.
- Prepare purchase orders by verifying material and price; obtaining recommendations from suppliers for substitute items; obtaining approval from project team
- Assist in the preparation and routing of purchase order agreements, letters of intent, and change order documents
- Track and update shipments in accordance with the BOM and assist with vendor correspondence
- Coordinate all job site shipments with the project team and the Logistics Specialist
- Facilitate purchase of tools and consumables in partnership with site personnel
- Assist with close out procedures by gathering and compiling necessary project documentation, including operations and maintenance manuals.
- Submit and track project-specific security clearances
- Maintain and update project filing systems and train on their usage
- Assist with booking travel within the project teams and for specific projects
- Receive and filters requests, directing them to the appropriate person or department
- Engage in written communication with vendors and internal employees
- Answer phone called from vendors, superintendents, engineers and other CML employees
- Identify and resolve problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality
- Perform basic office duties, including typing, copying, emailing, etc.
- Communicate regularly and effectively as appropriate
- Maintain the standards, culture and values of CML Security
- Other duties as assigned
- Lift up to 30lbs
QUALIFICATIONS AND SKILLS
- Bachelor’s degree or related experience preferred
- 2-3 Years of administrative work experience required; construction industry experience preferred
- Strong skills in Microsoft Suite of Software and Adobe or Bluebeam preferred
- Basic knowledge of construction drawings and specifications preferred
- OSHA-10 certification
Employment may be contingent upon successful completion of a background check and drug screen
Pay Range: $20.00 to $30 Hourly
Estimated Fill Date : January 2025
Salary : $20 - $30
