Administrative Professional - CMTA

Administrative Professional - CMTA

CMTA, 10411 Meeting Street, Prospect, Kentucky, United States of AmericaReq #1954

Friday, January 17, 2025

CMTA, a Legence company

CMTA () is one of the fastest growing engineering firms in the U.S. with nationally recognized expertise in sustainable, high performance building engineering. We are a collaborative, competitive, innovative, and energetic group of engineers and team leaders who incorporate a holistic approach towards consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose personalities lead them to excellence, and we provide exceptional opportunities for our employees.

Location : Louisville, KY

Position Overview :

We are seeking a highly organized and motivated Administrative Professional to support the CMTA Energy Solutions team in Louisville, KY. This role is vital to ensuring the smooth operation of our office and providing exceptional support to our staff and clients. The ideal candidate is detail-oriented, proactive, and enthusiastic, with excellent multitasking and communication skills.

Key Responsibilities :

Maintain inventory and order supplies for office and breakroom needs.

Coordinate and assist with planning office events and team outings.

Prepare and ship submittals and proposals for clients.

Book travel arrangements for technical staff.

Answer and route phone calls, ensuring excellent customer service.

Maintain and update employee directory and other organizational documents.

Register the company for conferences and other professional events.

Support the employee birthday program for spouses and children.

Assist with general office operations, including managing mail, scheduling, and filing.

Provide support for project-related activities, such as reviewing and formatting documents and maintaining schedules.

Handle special assignments and administrative tasks as needed.

Qualifications :

1-2 years of administrative experience; experience in the architectural, engineering, or construction industry is a plus.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Familiarity with other software such as Bluebeam, Newforma, SpecsIntact, and Procore is a plus.

Strong organizational skills and attention to detail.

Excellent written and verbal communication skills.

Ability to prioritize tasks and manage multiple deadlines.

Competencies

ORGANIZED : Sense of urgency with ability to set priorities and build action plans to drive timely execution. Thorough, methodical and result-oriented with great attention to detail. Able to combine the predictability of standard operating procedures with the flexibility of continuous process improvement.

PROBLEM-SOLVING : Able to identify patterns beyond noise or incomplete information by demonstrating a willingness to engage by asking questions. Attention to detail, able to segregate beliefs and assumptions from facts. Demonstrate strong judgment to turn information into insights, practical solutions and decision-ready recommendations.

AGILE : Hands-on with ability to shift back and forth from self-reliance and personal accountability to cross-group collaboration while making others successful along the way. Capable of operating in a multi-site and matrixed environment. Adaptable and willing to adjust style to audience, learn and grow with the company.

Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Unable to provide immigration sponsorship for this position.

LI-JS1 #LI-Onsite

Health and Welfare Benefits

Health and Welfare

Medical

Dental

Vision

Prescription drug

Employee assistance program

Personal Benefits

Paid vacation

Company-paid holidays

Sick leave

Financial Benefits

401(k) retirement savings plan

Company-paid long-term disability insurance

AD&D insurance

Life insurance

About Legence

Legence, a Blackstone portfolio company, is an Energy Transition Accelerator™ that provides advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high performance facilities. With five decades of expertise in the built environment, Legence has a proven track record of reducing carbon emissions, implementing renewables, lowering utility costs through efficiency consumption, and making systems run better at unmatched speed and scale. To learn more about Legence and its services, visit .

Contingent Employment Statement

Offers of employment for this role may be contingent upon successfully passing a background check and / or drug screen. Execution of screens will vary based on role requirements and Company policy. All background checks and drug screens will be done in accordance with applicable federal, state, or local law.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law ()

Reasonable Accommodations

If you require assistance applying online, email ta@wearelegence.com . Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made.

To all recruitment agencies

Legence and its affiliate companies do not accept unsolicited agency resumes. Do not forward resumes to our career’s alias or employees of Legence and / or its affiliate companies. Legence and / or its affiliate companies are not responsible for any fees related to unsolicited resumes. Any third-party recruiting agreements for Legence and its affiliate companies may only be executed by Legence Holdings LLC’s CHRO or Director of Talent Acquisition, without exception. All others are done without proper authorization and will not be honored. We will not be responsible for any fees under any third-party recruiting agreement not executed by said authority.

Pay Transparency Nondiscrimination Provision

Legence and its affiliate companies will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Other details

Pay TypeHourly

Travel RequiredNo

Required EducationEquivalent Experience

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• CMTA, 10411 Meeting Street, Prospect, Kentucky, United States of America