What are the responsibilities and job description for the Administrative Assistant IV - Los Angeles, CA position at CMTS LLC?
Every day at CMTS, we undertake impactful infrastructure projects that positively impact lives and communities. CMTS has 40-years of extensive industry experience, which ensures a strong foundation for ongoing success. Our company values employees by fostering a culture of learning, personal development, and well-being. We prioritize work-life balance and ethical business practices and engage with our community through employee-driven initiatives. Join us on our journey of growth and success!
We are currently seeking a highly motivated Administrative Assistant IV located in Los Angeles, CA.
Required Education:
- Post-Secondary Education – Technical School, Associate’s degree, Bachelor’s degree, Master’s degree or Doctorate degree
Required Qualifications:
In order to become a candidate, you must possess the following skills and abilities:
- 10 years or more experience as an administrative assistant.
- Have knowledge of Construction Project Management software for Inspection/Document controls (i.e. PM Web, Adobe Pro, Bluebeam).
- Proven record of accomplishments of office administration
- Handles all matters in strict confidentiality
Responsibilities:
- Able to work well with others and report directly to SCI & PCI inspectors.
- Manage calendars for project supervisors and inspection staff
- Coordinate meetings, prepare agendas, and take meeting minutes.
- Ensure accurate and timely reporting & suggest improvements
- Strong organizational and planning skills in a fast-paced environment.
- Manage everyday office duties and support inspection staff. (including office supplies).
- Excellent knowledge and proficient in Microsoft Office and management software (Be capable to create logs, charts, etc.).
- Available to work modified schedule and overtime as construction activities require.
- May be called upon to take meeting minute notes in meetings.
- Liaison between Inspector and Project management/Document control.
- Coordinate Inspector meeting & with contractor & stakeholder including organizing weekly safety meetings.
- Ability to maintain and organize filing system from pre-construction to project close-out
- Ensure that inspector issued documents and maintained and in compliance with the contract documents and LAWA requirements
- Ability to pass a federal background check and Airport Badge will be required
Salary:
- $81,000-84,000/year
Bonus Pay:
A bonus may be granted to employees depending on individual performance, employee utilization, attendance, tenure, and furtherance of other non-financial corporate goals; bonus opportunities are available at management’s discretion.
CMTS LLC offers 100% company-paid medical, dental, vision, 401k, life, and long-term disability insurance coverage for employees.
CMTS, LLC is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, pregnancy, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state, or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Salary : $81,000 - $84,000
