Project Coordinator

Job Overview:

The In-Office Project Coordinator will support the planning, execution, and completion of projects within the company. This role is based in the office and requires a proactive, organized individual who can effectively manage multiple tasks and ensure all project deadlines, resources, and communication are maintained. The Project Coordinator will collaborate closely with internal teams, clients, and other stakeholders to ensure successful project delivery.

Key Responsibilities:

• Project Support:
• Assist in the development of detailed project plans, timelines, and milestones.
• Coordinate the allocation and management of resources (human, financial, and material) needed for projects.
• Track the progress of ongoing projects and report on key developments to senior management.
• Support the Operations Manager in ensuring that project deadlines are met, and deliverables are of high quality.
• Team Collaboration:
• Act as a point of contact between the project team, clients, and other stakeholders.
• Organize and coordinate project meetings, prepare agendas, take meeting minutes, and distribute updates.
• Communicate effectively with team members to ensure tasks are completed on time.
• Documentation and Reporting:
• Maintain and organize all project-related documents, including timelines, budgets, contracts, and progress reports.
• Track project budgets and resources, ensuring adherence to financial constraints.
• Generate regular project status reports for internal stakeholders and clients.
• Scheduling and Coordination:
• Organize project-related activities, including meetings, events, and project milestones.
• Monitor project schedules to ensure deadlines are adhered to.
• Coordinate office logistics and materials for project activities and events.
• Risk Management and Problem Solving:
• Identify and document potential risks or project delays, working with the team to mitigate issues.
• Provide solutions and escalate problems to the project manager when necessary to maintain project flow.
• Administrative Tasks:
• Assist with the preparation of project documentation, such as contracts, proposals, permitting, and purchase orders.
• Maintain and update project management systems and software.
• Handle general office duties related to project management, including filing, correspondence, and tracking supplies.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Project Management, or a related field.
• Experience: 1-2 years of experience in project coordination, office administration, or a related role.
• Skills:
• Proficiency in project management software
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Strong interpersonal skills and the ability to collaborate effectively with cross-functional teams.
• Certifications (Optional):
• Project Management Professional (PMP) or Associate in Project Management (CAPM) certification is a plus but not required.

Work Environment:

• This is an in-office position.
• A fast-paced environment with frequent interaction with internal teams and external customers.