Clinical Forms Specialist/Supply Coordinator

Clinical Forms Specialist/Supply Coordinator

Full-Time

Day Shift

Flexible Schedule

$18.00 - $25.00 per hour (depending on experience)

Non-Exempt

Clinical Forms Specialist/Supply Coordinator Benefits:

• 17 days of paid time-off in 1st year, increases with years of service
• 7 paid holidays per year, including day after Thanksgiving
• Closed on major holidays
• Year end bonus
• Free onsite parking
• Free lunch daily
• Health, dental, vision available 1st of month after hire date
• Other voluntary benefits available
• $3,000 annual stipend for waiving health benefits
• $1,000 Employer Contribution to employees enrolled in CNY FC HSA plan
• 401K after six months with up to 7% combined employer match and annual discretionary profit sharing contribution

CNY Family Care's commitment to excellence sets us apart and guides us as we provide care for our community.

The Clinical Forms Specialist/Supply Coordinator is responsible for filling out all necessary patient medical forms, accurately and in a timely manner, while adhering to strict guidelines and regulations to maintain patient confidentiality. The position is responsible for ordering and maintaining medical and janitorial items as well.

Clinical Forms Specialist/Supply Coordinator Responsibilities:

• Accurately input patient medical history, diagnoses, medications, treatment plans, and other clinical data requested into the EMR system.
• Review and complete all required clinical forms (i.e.: FMLA, PFL, disability), ensuring accuracy and completeness.
• Regularly review completed forms for consistency, clarity, and adherence to medical documentation standards, identify and correct any errors or missing information.
• Maintain strict confidentiality of patient medical records by following HIPAA guidelines and protecting sensitive information.
• Communicate with physicians, nurses, and other healthcare providers to clarify clinical information and ensure accurate documentation.
• Stay updated on all relevant healthcare regulations and policies regarding medical documentation and reporting.
• Prepares requisitions for supplies and equipment to keep adequate stock on hand; Verifying/expediting with suppliers, evaluating substitutions, expiration dating, accounting, etc.
• Order special items as requested; orders certain standard items directly from an approved vendor.
• Receives and inspects supplies and equipment.
• Checks items against invoices or freight bills for proper quantity.
• Checks items for damage and notifies the vendor or transportation company of unacceptable items; marks discrepancies on invoices; accepts delivery on items and records items received.
• Stores items received on shelves, in bins or in other storage areas.
• Perform other related duties as assigned.

Clinical Forms Specialist/Supply Coordinator Qualifications:

• Associates Degree and two years relevant patient services experience or equivalent combination of education and experience required in a health care setting.
• Knowledge of medical terminology, medical authorization, familiarity with medical coding and excellent written/oral communication skills required.
• Two years experience using Electronic Medical Records (EMR). Experience using Medent preferred.
• Two years experience completing medical leave/disability related documentation.
• Familiarity and experience with New York State Immunization Information System(NYSIIS).

• Associates Degree and two years relevant patient services experience or equivalent combination of education and experience required in a health care setting.
• Knowledge of medical terminology, medical authorization, familiarity with medical coding and excellent written/oral communication skills required.
• Two years experience using Electronic Medical Records (EMR). Experience using Medent preferred.
• Two years experience completing medical leave/disability related documentation.
• Familiarity and experience with New York State Immunization Information System(NYSIIS).

PI12a97c4875c3-25405-36962503