What are the responsibilities and job description for the Fertility Receptionist position at CNY Fertility Center?
Job Title: Front Desk Receptionist
Reports to: Office Manager
FLSA Status: Non-Exempt
Summary: The Front Desk Receptionist is responsible for ensuring the smooth and efficient operation of the office. This role includes daily administrative functions, ensuring patient safety and care, and maintaining regular communication with clinical staff. You will play a key role in coordinating office activities to support high-quality patient experiences and effective workflow.
Required Duties and Responsibilities include the following. Other duties may be assigned.
1) Check in patients for provider follow up talks, provider consults, pre-admission testing, follow up surgeries, blood work and ultrasounds, OR procedures, transfers, and any other clinical
appointments.
2) Have patients sign and fill out consent forms and financial documents when necessary.
3)Collect co-pay payments from patients and balances for upcoming appointments.
4) Keep track of all patient’s whereabouts.
5) Maintain the lobby including supplies and cleanliness.
6) Escort male patients to the collection room when needed.
7) Collect semen samples from patients and deliver them to the lab immediately.
8) Assist clinical staff with cleanup of patient rooms when needed.
9) Check for incoming faxes and attach them to the appropriate patient charts.
10) Escort OR procedure patients and consult follow up talks to the proper rooms.
11) Constantly keep the nurses and providers aware of the arrival of patients and any appointment changes.
12) Prepare charts for the following day by printing consents and financial agreements.
13) Maintain full waters, coffee, and tea throughout the day.
14) Properly opens and closes the front area each day according to standard operating procedure.
15) Balance the drawer at the end of each shift and close it out.
16) Helps to ensure guest safety. Report accidents immediately to your supervisor.
17) Wear proper uniform and maintain a high standard regarding personal appearance as outlined in the employee handbook.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The Fertility Receptionist does not have any supervisory responsibilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience:
High school diploma or general education degree (GED); and at least one year of related experience and/or training; Will consider equivalent combination of education and experience.
Language Ability:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Math Ability:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Knowledge, Skills and Other Abilities:
Medical Terminology
Time management skills
Strong communication, both written and verbal
Great active listening skills
A patient and empathetic attitude
Comfortable working in fast-paced environments
Computer literacy
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in a comfortable setting where it is quiet and dim light. There is some risk to exposure of bodily fluids or contagious diseases.
Schedule: M/T/W/F 7:00- 3:30pm * Rotating Thursday and Saturday
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands; reach with hands and arms and talk or hear. The employee is occasionally required to sit.
Benefits include:
401(k)
Dental insurance
Vision Insurance
Health Insurance
Life Insurance
Flexible spending account
Paid time off
Maternity Leave
