What are the responsibilities and job description for the Front Office Manager position at CO-110 Glendale?
We're excited to provide the best education in the best environment to our students!
Academies of Math and Science
Front Office Manager
Location: 4540 West Glendale Ave, Glendale, AZ 85301
Salary Range: $37,000.00-43,000.00, DOE
At Academies of Math & Science-Glendale, providing the best environment and education are the key to our success. We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them networkwide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.
Objectives of this role
Oversee visitors to the office and ensure a friendly, personal experience
Ensure peak operations for the campus and implement preventive measures for potential issues
Implement policies and procedures, measure outcomes against standards, and improve operational flow
Coordinate internal and external resources, and cultivate relationships with vendors
Respond to requests and questions about office operations
Responsibilities
Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
Oversee day-to-day office activities as main point of contact in front office area, and keep management informed regularly via performance reports
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; enrollment activities; maintaining tracker systems; social media and marketing post; mailing and shipping packages; and updating contacts database and employee lists
Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
Supervises front office associates and health technician
Qualifications & competencies:
Proficient in Microsoft Word and Excel (preferably other MS Office programs as well)
Know how to operate a multi-line phone
Type at least 60 words per minute
Strong communication and interpersonal skills
Strong ability to multi-task and prioritize quickly
Commitment to helping at-risk students prepare for and succeed in college
High school diploma or higher
Experience with student information systems such as PowerSchool, SchoolMaster
Manage school paperwork, calendars, and communication with parents
Maintain front desk and lobby, log visitors and answer questions
General Administrative Support
Preferred:
Bilingual in Spanish / English
Experience with student information systems such as PowerSchool, SchoolMaster
Join us to enjoy rewarding challenges and ongoing opportunities!
Salary : $37,000 - $43,000