Chief of Staff

The Company:

As the trailblazers of coaching, CTI has emerged over the last 30 years to become the place where the best coaches and leaders are trained. At its core, CTI is a concept and modality on how to be in relationship with self, other, and a system. In the last ten years we moved from being founder-led to employee-owned and believe that our collective responsibility to our mission is what will make us thrive. Co-Active is so much more than courses, it is a way of altering how the world communicates, leads and creates change, and we believe that this change is and will be created by the people we train as coaches and leaders. We aspire to create a movement that brings more responsibility and wholeness to the leaders who want to create change at the level of self and system and believe Co-Active is the answer. Please note that the CEO works in the PST time zone.

The Impact You’ll Have:

The Chief of Staff at CTI will be a key strategic partner to the CEO and leadership team, responsible for driving company-wide initiatives and ensuring alignment across teams. This individual will lead critical processes and communications to all stakeholders, our OKR processes, and the annual strategic planning process. The Chief of Staff will act as a central figure in translating leadership vision into actionable plans while fostering a culture of clarity, accountability, and high performance.

A few of the impacts you might expect to have in the role are:

• Driving innovation in coach training and leadership development
• Weaving operational and cultural excellence into a new way of working
• Scaling the Co-Active movement from the inside out
• Deepening Community Engagement across the Co-Active network

Key Responsibilities:

Strategic Partner to the CEO

• Run Executive Team meetings, Management Team meetings and All Staff calls (including compiling the agendas)
• Run annual strategy process with CEO and Executive Leadership Team to set and define key priorities and initiatives over short and long term horizons
• Serve as primary support between the CEO and Board and fulfill the role of Secretary of the board
• Attend all board meetings to take minutes and notes and liaise back with the Executive Assistant on administrative tasks and logistics as outcomes.
• Conduct market analysis and research on strategic initiatives and emerging trends in the coaching industry 
• Manage special projects and cross-functional initiatives that may fall outside the purview of individual departments, often serving as a project manager for strategic company-wide initiatives.
• Act as CEO representative in high-level meetings
• Own CEO communications, strategy and writing for all messages internally and externally for staff, management, faculty, and partners.
• Assist in preparing the CEO for important meetings, presentations, and external engagements by providing detailed briefs and materials.

Cross Functional Team Alignment and Project Management

• Own and manage the production of all staff calls and management team calls, ensuring they are organized, focused, and impactful.
• Implement tools to create more transparency and ease for key projects

Company Prioritization and Goal Setting

• Run prioritization process and ensure seamless execution of company priorities
• Lead end-to-end OKR process ensuring alignment between company goals and team performance and integrate it into company culture of high performance.

External Relations:

• Assist the CEO in managing relationships with key external stakeholders, including partners, investors, and key clients.
• Work with the CEO and marketing team to prepare for public appearances, media interviews, and thought leadership opportunities.
• Coordinate high-profile meetings and events, ensuring that the CEO and leadership team are well-prepared and strategically positioned.

We’re Excited about you because:

• You have a deep appreciation for a company guided by a mission and its values
• You take initiative and full ownership of your work. You reset expectations where and when needed. You hold oneself and others accountable for achieving high standards of high performance.

• You have the ability to think strategically and develop long-term plans that align with organizational goals and are always in solutions mode.

• You have strong written and verbal communication skills

• You have the ability to build strong relationships with internal and external stakeholders, fostering trust and collaboration. 

• You hold a high level of professionalism and the ability to handle sensitive information with discretion. You are trustworthy and dependable when managing confidential company or personal data.

• You have the ability to adapt to changing priorities and work in a fast-paced environment and are comfortable with ambiguity and capable of adjusting strategies and tasks as needed.

You’re excited about us because:

• Wellness Fridays - AKA every other Friday off throughout the year
• No Meeting Fridays on the alternate Fridays
• Generous PTO and annual holidays
• Medical, dental, vision plans available
• Work from home set-up 
• Monthly Technology Stipend
• Employee Stock Ownership Plan
• Retirement Plan, with company contribution
• Employee Registration Program for our very own CTI programs
• Parental leave

Salary : $140,000 - $175,000