TRANSFER : Nursing Program Administrative Specialist (TRANSFER ONLY)

Salary : $83,940.61 - $113,168.07 Annually

Location : Huntington Beach, CA

Job Type : Classified Staff

Job Number : G-024-25

Division : Golden West College

Opening Date : 03 / 05 / 2025

Closing Date : 3 / 7 / 2025 11 : 59 PM Pacific

Definition

TRANSFER ONLY :

This position is open to interested transfer candidates at Coast Community College District (CCCD) employees to apply. Internal & External candidates are not eligible to apply at this time. If you are not a current transfer candidate with CCCD, please do not apply at this time.

About Golden West College

Located in beautiful , Golden West College is a two-year college, serving over 10,500 students on a 122-acre campus. GWC offers over 60 Associate degrees, a strong university transfer program, more than 40 Career and Technical Education certificates, community education, and extensive student support services. Founded in 1966, Golden West College has been widely recognized for its pioneering leadership in designing learning-centered programs and services for its students. Additionally, GWC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).

D.E.I.A - Diversity, Equity, Inclusion and Accessibility

At Golden West College we are committed to providing high quality education and equitable outcomes through inclusive practices that support and celebrate everyone. We welcome candidates that share our devotion to educating and improving the lives of our representative students, employees, and community populations. Please visit the links below to learn more information about GWC :

• Mission, Vison and Values

GWC Vision 2030 Comprehensive Master Plan

GWC Employee-Student Demographics

Student Equity and Achievement Program

Summary

Provides analytic, data management, program support, and administrative assistance to nursing and related healthcare programs that contribute to and encourage attendance and retention for targeted students or groups. Coordinates and prepares materials required for Board review.

Distinguishing Career Features

The Nursing Program Administrative Specialist is a senior paraprofessional / entry professional position that is part of a career for administrative support to academic and administrative programs and services. The Nursing Program Administrative Specialist will apply program logistics and planning skills along with data compilation, and statistical analysis knowledge and skills to provide decision support to a range of programs and services such as those for enhanced learning, professional growth and development. Specialists will demonstrate success in working with a wide range of stakeholders such as educational oversight agencies, healthcare service providers, and school district administrators and subject matter specialists.

Essential Duties and Responsibilities

Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned :

1. Performs administrative support for the Director and regular and adjunct faculty. Assists the Director with setting up schedules for classes, labs, and students' clinical experience. Prepares course outlines, materials, and correspondence on behalf of the Director.

2. Provides data management and technical assistance to the State boards which are oversight to nursing and other healthcare professions. Interprets program compliance requirements and establishes data sources to support progress, and outcomes.

3. Prepares for final review, the required reports to nursing boards and other agencies. Maintains and updates State mandated program policy files. Assists with scheduling Board of Registered Nursing and / or Board of Vocational Nursing approval visitations.

4. Prepares contracts governing the requirements for healthcare providers. Maintains up-to-date files of provider contracts, agreements, and data requirements.

5. Identifies student referrals from research and contact with financial aid, other grant-funded programs, and high school recruitment staff. After initial contacts, advises students on college / campus procedures, monitors enrollment and registration, and assists with solving problems.

6. Assists with and may prepare sections of grant-funding proposals. Compiles and submits program and project budgets along with grant proposals. Carries out expenditure of project funds according to fiscal guidelines.

7. Monitors, records, and reviews regular and adjunct faculty loading information with the administrator for approval and compliance with work limits. Enters faculty workload information onto spreadsheet or database models used for accumulating information and

decision support.

8. Records, verifies, codes, and processes payroll information for faculty, staff, and student or temporary help, including information for stipends, overload, and other compensable elements. Processes contracts for outside contractors.

9. Monitors compliance with all applicable rules, regulations, policies and procedures. Oversees the maintenance of all records including a computer-aided student database. Ensures confidentiality of student information.

10. Participates in a variety of nursing and healthcare program-level committees and functions that cover topics such as curriculum, professional development, student retention and achievement, and student engagement.

11. Attends and participates in intra-and-interdepartmental committees. Prepares and maintains committee records and assists in the preparation of departmental / divisional reports by gathering and summarizing information from a variety of sources.

12. Assists with accreditation reviews by compiling and making available information about student clinical service, learning outcomes, matriculation and attrition data, and administrative details such as nursing program budgets.

13. Provides walk-in assistance to students with inquiries and issues. Refers students to faculty and resources available at the college. Assists in developing and facilitating events, workshops, and advisory and involvement groups.

14. Maintains up-to-date knowledge of nursing and healthcare education trends, reporting, and data requirements.

15. Performs other related duties as assigned that support the objective of the position.

16. Required to abide by all District policies and procedures including Board Policy 3050 - Code of Professional Ethics.

Qualifications and Physical Demands

Knowledge and Skills

1. The position requires working knowledge of nursing and healthcare profession education and program goals and objectives, procedures and regulations.

2. Requires a working knowledge of administrative services, programs for developing and retaining and engaging students.

3. Requires a thorough knowledge of office practices, procedures and equipment.

4. Requires a working knowledge of faculty workload recording methods and requirements.

5. Requires knowledge of labor contracts and District policies.

6. Requires a basic knowledge of the policies and procedures associated with the curriculum development and maintenance process as well as the licensing and certification processes for students.

7. Requires well-developed knowledge of and skill at using computers, office productivity applications such as word processing, spreadsheets, and graphics, and specialized data management programs used in education.

8. Requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.

9. Requires sufficient human relations skills to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.

10. Requires experience and working knowledge in budget and accounting programs and techniques with efficiency.

Abilities

1. Requires the ability to perform the essential responsibilities and functions of the position.

2. Requires the ability to accurately take and transcribe notes and / or meeting minutes / recollections.

3. Must be able to learn, interpret, explain and apply knowledge of college and department organization, operations, programs, functions, special terminology used in the organization unit, and labor agreements to relieve an administrator or program director of a variety of administrative details.

4. Requires the ability to prepare spreadsheets, budget reports, graphs and charts, and enter, import, and export data to and from data resources.

5. Requires the ability to maintain confidentiality of private student information.

6. Requires the ability to maintain productive and cooperative working relationships with others.

Physical Abilities 1. The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.

2. Essential functions will vary by position.

3. As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or

are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with

applicable state and federal law.

Education and Experience The position requires an Associate's degree in a health profession, business, or a related area and five years of experience in supporting data management, program support, and clinical healthcare services. Alternatively, a Bachelor's degree and two years of experience in a healthcare occupation may be accepted. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

Licenses and Certificates

May require a valid driver license.

Working Conditions

Work is performed indoors where health and safety considerations are minimal.

Conditions of Employment

TRANSFER ONLY :

This position is open to interested transfer candidates at Coast Community College District (CCCD) employees to apply. Internal & External candidates are not eligible to apply at this time. If you are not a current transfer candidate with CCCD, please do not apply at this time.

This recruitment isfor one permanent , full-time classified, 40 hour per week, 12-month per year position. The normal hours of work are Monday through Friday from 8 : 00 am to 5 : 00 pm. The effective date of employment will be arranged with the supervisor.

Note : Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

ATTENTION : Before applying, please be sure to review the Coast Colleges District Board Policy regarding to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

Application Requirements

To be considered for employment you must submit a complete application packet at http : / / www.cccd.edu / employment by the application deadline : 11 : 59PM Friday, March 7, 2025.

Incomplete applications, application materials submitted by mail and documents not requested in the job announcement will not be considered. Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes :

A Current Resume of professional and educational background and experience

A Cover Letter detailing your experience related to the role.

Responses to Supplemental Questions (Please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N / A", or leave blank).

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance by emailing jobs@cccd.edu or by calling 714.438.4716.

Pay Philosophy

Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the district to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Benefits

This position is eligible for the following benefits. Please visit the benefits tab above for additional information.

21 paid holidays

Cumulative sick leave

Paid vacation

Longevity salary programs

PERS / STRS retirement plans

Deferred compensation / 457 plans

Employment Information

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference : BP / AP 5910 )

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED CANDIDATE is required to complete the following prior to employment :

Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received prior to the first day of employment).

Present original documents for proof of eligibility to work in the United States including a Social Security Card; AND

Participate in a new hire onboarding appointment with an Employment Services Representative.

Additional Information

Coast Community College District is an Equal Opportunity Employer The Coast Community College District is committed to employing qualified administrators / managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information. The Coast Community College District is a multi-college district that includes Coastline, Community College, .

Coast Community College District Title IX :

https : / / prod.cccd.edu / employees / hr / title9 / index.html

This direct link 2024 Coast Community College District Annual Security and Fire Safety Report is the 2024 Annual Security and Fire Safety Report for Coast Colleges. The crime statistics for calendar years 2018 - 2021 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.

Comprehensive Medical, Dental and Vision

We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's Anthem Blue Cross PPO plan as well as three HMO's, Blue Shield Access Plus, Blue Shield TRIO, and Kaiser Permanente. We also provide District-paid dental and vision insurance.

Benefits are available to regular permanent employees working 20 or more hours per week. Benefits are not available to employees working less than 20 hours per week, temporary, hourly, or other short-term employees.

District-paid Life Insurance

The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by VOYA. This district-paid benefit is equal to one time your annual salary and remains in effect until age 70. At age 70, your benefit is reduced to half.

District-paid Disability Benefits

Coast Community College District provides both a short-term disability benefit and long-term disability benefit to employees working 20 or more hours per week who are unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans

A variety of voluntary plans are offered through the Coast Community College District to benefits-eligible employees such as Health and Dependent Care Flexible Spending Accounts, MetLife (Hyatt) Legal Plan, and other Section 125 compliant insurance plans.

Enrich Your Profession

Professional Development Programs The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves

Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and / or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate

The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel

Vacation - Classified employees earn vacation days commensurate with years of service. Confidential, Educational Administrators, and Classified Managers earn 22 days of vacation each fiscal year. Accrued vacation is prorated for all employee categories working less than full-time.

Sick Leave - All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your CalPERS or CalSTRS retirement pension benefit.

Holidays - The Coast Community College District observes 22 paid holidays per year.

Jury Duty, Bereavement, Military Leave - Coast Community College District grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations

Pension Plans - The Coast Community College District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in the Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.

Medical Benefits After Retirement - It is the policy of the Coast Community College District that contract employees, who retire from the District at age 60 or older and with fifteen or more years of service, be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement plan is available to retirees and their spouses after age 70.

Annuities - The Coast Community College District maintains a program whereby qualified employees may request through Payroll to have a portion of their salary deposited to a 403b tax-sheltered annuity plan or an approved 457 deferred compensation plan.

Schools First Federal Credit Union - The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

Describe your experience with data management and reporting. Provide an example of how you have collected, analyzed, and presented data to support decision-making or program compliance in a healthcare or educational setting.

This role requires working closely with faculty, students, and external regulatory agencies. Can you share a time when you successfully collaborated with multiple stakeholders to support a program or initiative? What strategies did you use to ensure effective communication and coordination?

One of the responsibilities of this position is to assist with accreditation and compliance reporting for nursing programs. What experience do you have with accreditation processes, regulatory compliance, or preparing reports for oversight boards in education or healthcare?

Please provide your current job title and employee ID #

Required Question

Salary : $83,941 - $113,168