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Personal Admin Assistant

Coastal Real Estate
Newport, CA Full Time
POSTED ON 2/22/2025
AVAILABLE BEFORE 5/21/2025

We are seeking a highly organized and proactive Personal Assistant to support a busy real estate professional. The ideal candidate will have a few years of experience in the real estate industry, a college degree, and familiarity with tools such as CRMs, Google Business Suite, MLS….. While a real estate license is preferred, it is not required.

Personal Attributes :

  • Professional appearance and demeanor when meeting clients.
  • Excellent communication skills, both written and verbal.
  • Ability to work independently and as part of a team.
  • Strong problem-solving skills and a proactive approach to tasks.

If you are a motivated individual looking to contribute to a dynamic real estate team, we would love to hear from you!

Compensation : 65,000

Responsibilities :

  • Complete any other necessary tasks as assigned
  • Plan meetings, take notes and distributing meeting minutes to ensure we stay organized
  • Keep track of filing systems for administrative tasks
  • Answer phone calls and emails and relay important messages to increase our productivity

    • Key Responsibilities :

  • Manage email correspondence, filtering and prioritizing messages to highlight urgent matters.
  • Monitor receipts, working closely with the bookkeeper to ensure accurate financial records.
  • Provide repair / remodel consultation and coordinate with vendors as needed.
  • Run errands a few times a week, including meeting clients and delivering supplies to listings.
  • Maintain organization within the office and ensure all tasks are completed efficiently.
  • Download essential information from emails and keep the principal informed throughout the day.
  • Assist with scheduling appointments and managing calendars.
  • Monitor and post on social media platforms as needed to maintain an active online presence.
  • Entire Debrief - Weekly Review and Weekly Preview
  • Monitoring lead system and triggering team members on lead activity

    • Qualifications :

  • Previous work experience as a personal assistant, administrative assistant, executive assistant, or related job experience, such as business administration
  • Take the initiative to finish tasks responsibly
  • Great time management skills as well as both written and verbal communication skills

    • Qualifications :

  • A few years of experience in real estate or a related field.
  • Bachelor’s degree required.
  • Proficiency in Follow Up Boss, Google Business Suite,
  • Strong organizational skills and attention to detail.
  • Ability to adapt to the principal's working style and communication preferences.
  • Must live locally and be flexible with running errands as needed.
  • There is no remote work; you must be available in the office from 8 or 9 AM to 5 or 6 PM.

    • About Company

    Coastal Real Estate is a boutique real estate firm based in Newport Beach, CA, specializing in high-end property sales. We are a dynamic and forward-thinking company that values excellence, integrity, and exceptional client service.

    As a member of our team, you will be part of a collaborative and innovative environment that is dedicated to delivering tailored solutions for discerning clients. Our focus is on providing unparalleled market knowledge, expert guidance, and personalized attention to ensure clients' unique needs are met with precision and care.

    At Coastal Real Estate, we pride ourselves on our extensive network and long-standing relationships within the community, which enables us to navigate even the most complex transactions with ease and finesse. We are committed to maintaining the highest level of professionalism, discretion, and client satisfaction, and we are seeking like-minded individuals to join our team.

    Salary : $65,000

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