TN Administrative Assistant/Receptionist

Summary

The Administrative Assistant will assist in the organization of administrative activities to provide timely, efficient, internal support to the executive staff and various departments. This position will answer phones and greet visitors.

Essential Duties and Responsibilities

• Answer phones, screen & direct calls, or take messages and check voice mail
• Review and forward incoming faxes to appropriate personnel
• Greet guests and direct them to the appropriate destination with appropriate safety wear and badges
• Maintain calendars for conference rooms
• Sort and distribute incoming mail, deliveries, etc.; process all outgoing mail
• Assist various departments with administrative tasks by preparing reports, handling confidential information, etc.
• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters.
• May assist with the preparation of HR reports such as attendance, new hire, turnover reports, etc.
• Assists with recruitment and interview process. Tracks the status of candidates in HRIS and follows up at the end of the recruiting process.
• Schedules meetings and interviews as requested by the HRBP or hiring managers.
• Prepares new-employee files.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Assists with the preparation of the performance review process.
• Order and distribute office supplies
• Organize and plan business meals as needed
• Arrange travel for management, supervisors, employees, vendors, dealers, and guests of Cobalt Boats or Malibu Electronics
• Other duties may be assigned.

Qualifications

Education and/or Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Must have excellent communication skills.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Other Qualifications:

Must demonstrate proficiency in Microsoft Office products including Outlook, Word, Excel, and PowerPoint. Willing to accept additional responsibilities and support others within the department as required. Ability to be an effective team member, manage various projects, and meet all expected deadlines. Ability to maintain confidential information.

Physical Demands

• Sits 7 hours
• Stands 1 hour
• Walks 1 hour
• Drives 0 hours

Employee Lifts and/or Carries:

Maximum: 50 (lbs) Frequently: 5 (lbs) Occasionally: 10 (lbs)

Employee uses Hands for repetitive activities:

• Simple Grasping: Right, Occasional Left, Occasional
• Pushing/Pulling: Right, Occasional Left, Occasional
• Fine Manipulation: Right, Occasional Left, Occasional

Employee uses Feet for repetitive activities:

• Right: None Left: None

Employee is required to perform these activities:

• Bending At Waist: Occasional
• Squatting: Occasional
• Climbing Ladders, Stairs: Occasional
• Kneeling On Ground: Occasional
• Reaching Above Shoulder: Occasional

Work Environment

Safety glasses and closed-toe shoes are required when on the production floor. Typical 8-hour work days, overtime required when deemed necessary.

Competencies

Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.

Motivation: Measures self against standard of excellence.

Quality: Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.

Attendance/Punctuality: Is consistently at work and on time.

Dependability: Takes responsibility for own actions.