What are the responsibilities and job description for the Operation Coordinator - Produce Company position at Cobalt Cattle Company LLC?
Operations Coordinator
Farm Direct Supply
Farm Direct Supply is a grower-owned, solutions-based supply chain management company. We grow, ship, and manage the production of fresh fruit and vegetables throughout the U.S., Peru, Mexico, and beyond. We proudly serve the Retail, Wholesale and Foodservice fresh fruit and vegetable industry and are seeking a skilled Operations Coordinator to join our team!
Position Summary
The Operations Coordinator enables the organization to execute operational work plans effectively through timely and accurate reporting and management of information. The role is primarily responsible for management of inventories of perishable goods, as well as maintaining records for the operations department, including repacking and consolidation.
The position functions as an effective link between operations and stakeholders in and out of the organization, including team members (across offices and departments), growers, material vendors, and service suppliers. The successful candidate is highly organized, possesses strong communication skills and attention to detail.
Responsibilities
Key Responsibilities
General
This document is not intended to be an all-inclusive list of the responsibilities or accountabilities of the position, nor is it intended to provide an exhaustive list of the required skills and qualifications for the job. Management reserves the right to amend the accountabilities and requirements for this position at their discretion and at any time depending on the needs of the organization.
Farm Direct Supply
Farm Direct Supply is a grower-owned, solutions-based supply chain management company. We grow, ship, and manage the production of fresh fruit and vegetables throughout the U.S., Peru, Mexico, and beyond. We proudly serve the Retail, Wholesale and Foodservice fresh fruit and vegetable industry and are seeking a skilled Operations Coordinator to join our team!
Position Summary
The Operations Coordinator enables the organization to execute operational work plans effectively through timely and accurate reporting and management of information. The role is primarily responsible for management of inventories of perishable goods, as well as maintaining records for the operations department, including repacking and consolidation.
The position functions as an effective link between operations and stakeholders in and out of the organization, including team members (across offices and departments), growers, material vendors, and service suppliers. The successful candidate is highly organized, possesses strong communication skills and attention to detail.
Responsibilities
Key Responsibilities
General
- Develop an understanding of the US warehousing operations, the key players, and the scope of work by facility.
- Become familiar with the current season’s projections by grower, and their packaging needs.
- Coordinate between accounting, vendors, and the receivers on orders, deliveries, and claims.
- Filing, researching discrepancies, and troubleshooting orders.
- Daily communication and coordination with third party suppliers on orders.
- Communication with logistics suppliers / Sales group on pickup and delivery schedule.
- Provide repack coordination and administrative support, including entering repack charges and materials, tracking materials to/from repack, and coordinating between the warehouse, repack, and accounting.
- Familiarize self with fee schedules for the repack providers to ensure repack costs are accurately reflected in a timely fashion.
- Maintain positive working relationships with peers, copackers, and direct grower suppliers.
- Support with the development of work processes and standard operating procedures relating to warehouse and repack operations, purchases, and inventory control.
- Education & Experience
- Associate’s degree in business, accounting, or a relevant field, or equitable work experience.
- Minimum of 2 years’ experience in a coordinating role with demonstrated, progressive responsibility.
- Experience working in the produce industry preferred.
- Skills & Characteristics
- Excellent communication and presentation skills (written, verbal, nonverbal, active listening)
- Great interpersonal skills, able to work with a diverse group of people
- Responsible, organized, and detailed
- Work with high degree of ethics and moral conduct
- Prudent with handling of sensitive information; uses discernment to escalate issues
- Collaborative, flexible, able to adapt to changing business needs
- Able to complete assignments alone or in teams, sometimes with minimal supervision.
- Technology
- Proficient with use of MS office and other productivity apps (e.g., Ring Central, Zoom, WhatsApp)
- Skilled at using various technology, including Windows or IOS-based PCs, tablets and phones.
- Other
- Must be able to work in the U.S.
- After hours, night and weekend hours may be required as part of the job depending on scheduling.
- Able and willing to work on half days on Saturdays. This position will also require work some evening and remote from home on evenings and weekends to answer questions from third party vendors.
- This position requires that you be able to work with a computer while sitting or standing, sometimes for extended periods.
- Able to lift up to 40 lbs.
- Able and willing to travel for work or training, with advanced notice and schedule to be negotiated between employee and Sr. Leadership.
- Must have reliable transportation.
This document is not intended to be an all-inclusive list of the responsibilities or accountabilities of the position, nor is it intended to provide an exhaustive list of the required skills and qualifications for the job. Management reserves the right to amend the accountabilities and requirements for this position at their discretion and at any time depending on the needs of the organization.
