Administrative Specialist III - E911

Salary : $19.32 - $24.63 Hourly

Location : Marietta, GA

Job Type : Full-Time

Job Number : 03886

Department : E-911 Admin

Opening Date : 01 / 22 / 2025

Closing Date : 1 / 29 / 2025 11 : 59 PM Eastern

Grade Code : 104

Position Information

The Department of Public Safety E911 Emergency Communications Department is seeking an experienced administrative professional to join their team. This position will serve the Deputy Directors and will be exposed to sensitive, and confidential information.

Our agency is certified by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and serves as the E911 call and dispatch center for the Cobb County Police Department, Cobb Fire & Emergency Services, City of Marietta Police and Fire, The City of Powder Springs, and the Cobb County Sheriff's Department.

Click here to hear from our very own employees on what makes Cobb E911 a great and unique place to work. Employee Sponsored Benefits

To view current employee benefits, please click here.

Paid Vacation Leave 13 days per year / 1 year of service

15 days per year / 5 years of service

20 days per year / 10 years of service

22 days per year / 15 years of service

25 days per year / 20 years of service

Holidays

11 paid holidays per year

Paid Sick Leave

Accumulates at 4.0 hours per biweekly

Paid Military Leave Up to 18 days per year

Parental Leave Policy

Eligible full-time employees will receive six weeks paid time off to care for and bond with their newborn or newly adopted child.

Bereavement Leave Policy Full-time employees will receive up to 3 days of bereavement leave with pay for up to 24 hours.

Free Wellness Clinic

A free health clinic is available for all Cobb County Employees and their dependents who have insurance with Cobb County. The clinic offers sick and well checks and many prescription medications at no cost to the employee.

Fitness Centers Multiple fitness centers with both strength and aerobic training equipment available at no-cost to employees.

Tuition Assistance

Tuition assistance is available for you while you complete a college degree or certification. Reimbursable amounts are dependent upon available funding and will be proportionately distributed to all pre-approved applicants on a quarterly basis.

Essential Functions

Coordinates and provides administrative / clerical support for an assigned department / division : processes a variety of documentation associated with department / division operations within designated timeframes and per established procedures; works with and provides guidance and assistance to administrative / clerical staff assigned to divisions or work units within the department to ensure uniform and cooperative work efforts; and maintains confidentiality of departmental documentation and issues.

Provides administrative / secretarial support for management and / or staff of assigned department / division : relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action / response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.

Serves as liaison between the assigned department and other departments / divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division / department personnel; and circulates documentation to appropriate departments.

Maintains calendar / schedule of activities for the assigned manager and department / division; schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; updates calendar on a regular basis and notifies parties involved of changes.

Coordinates travel arrangements, accommodations, conference registrations, or other travel-related plans for executives or other staff.

Researches, compiles, and / or monitors administrative or statistical data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, legal records, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.

Distributes documentation between department / staff members and internal / external individuals / agencies; operates fax machine to send / receive documentation; distributes / delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and / or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.

Types, prepares, proofreads, and / or completes various forms, reports, correspondence, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident / accident reports, work order requests, agendas, minutes, motions, ordinances, resolutions, accident / incident reports, inventory records, charts, graphs, spreadsheets, or other documents.

Coordinates arrangements for various meetings : notifies participants of scheduled meetings; prepares meeting notices, agendas, and meeting packets; coordinates room reservations, setup, refreshments, and equipment required for meetings; attends meetings; records and / or transcribes meeting minutes; distributes documentation; maintains records.

Processes purchasing documentation : reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders.; reviews invoices, purchase orders, or other documents for accuracy; researches discrepancies, assigns proper accounting / budgetary codes, obtains proper signatures, and forwards for payment; maintains files and records.

Performs other related duties as assigned.

Minimum Qualifications

High School diploma or GED required, Associate's degree in secretarial science or office administration preferred; supplemented by three years of responsible experience in secretarial, office administration, customer service or similar field (preferably in a municipal environment).

Licenses and Certifications

Require possession and maintenance of valid State of Georgia Notary Public certification.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and / or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.

Visit Cobb County's Employee Benefits page to learn more.

I understand that all answers to these supplemental questions must be verifiable in the 'Educational History' and 'Work History' sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.

I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application and / or in a supplemental question response, may not be accepted in lieu of a completed application.

Are you legally eligible to work in the United States on an unlimited and unrestricted basis?

Educational Background : Mark the highest level of education you have completed.

• High School Diploma or GED
• Some College
• Associate Degree
• Bachelor's Degree
• Advanced Degree
• None of the above

If you have a college degree, what was your major area of study? Enter N / A if this does not apply.

Are you a Notary Public?

How many years of experience do you have in secretarial, office administration, or customer service?

Please describe your experience in secretarial, office administration or customer service experience. Enter N / A if not applicable. "See resume" will not be accepted.

Do you have experience working with sensitive and confidential materials and documents in a work setting?

Please describe your experience processing various correspondence and forms that may be of a confidential or sensitive nature, e.g. personnel forms, executive correspondence, invoices and requisitions. Enter N / A if this does not apply. "See resume" will not be accepted.

Please indicate your proficiency level with Microsoft Excel.

Please indicate your proficiency level with Microsoft Word.

Please list business software applications, other than Microsoft Office products, in which you are proficient. Provide the name and brief description. (Example : Kronos - Time and attendance / workforce management software.) Enter N / A if not applicable. "See resume" will not be accepted.

The elements for the selection process for all non-sworn applicants could include one or more of the following elements : written examination, skills testing, oral interview, medical examination and drug screening. A background investigation will also be conducted. This investigation may include a current check on the applicant's credit, criminal and driver history. All information provided in the application will be verified. Personal or verbal contact will be made with all reference supplied by the applicant and / or other sources. The applicant will be required to provide written explanations for any issues in questions brought forth during the background investigation.

The duration of the selection process will vary by applicant due to availability for appointments and other factors. The average time period for completion of all elements of the background process is approximately three months. Reapplication by any applicant previously removed from the process will be taken on a case by case basis specific to each applicant's situation and past reason for removal. I hereby acknowledge that if I elect to continue in the application process, all elements will be subject to Cobb County Department of Public Safety's Hiring Standards.

Required Question

Salary : $19 - $25