Part-Time Records Administrative Specialist I

Salary : $17.00 - $21.68 Hourly

Location : Marietta, GA

Job Type : Part-Time

Job Number : 03941

Department : Admin - Police Department

Opening Date : 02 / 11 / 2025

Closing Date : 2 / 18 / 2025 11 : 59 PM Eastern

Grade Code : 100P

Skills Testing Information : This position requires the completion of an assigned skills test before the application can be considered. Mobile devices such as tablets and phones are not supported for the online testing. Please use a desktop or laptop computer (Windows, Linux, or Apple OS) to take the assigned test(s). In addition, Internet Explorer is no longer compatible with Microsoft and not a compatible browser for this online test. If you encounter any issues while completing the assessment, please email the testing technical support department at support@biddle.com or call (800) 999-0438 x127 Monday through Friday between the hours of 7am to 8pm PST.

Position Information

The Part-Time Administrative Specialist I position is essential in maintaining transparency and accountability within the public sector, specifically for handling Freedom of Information Act (FOIA) requests related to Cobb County Police Department records. This role involves processing requests from various individuals and organizations, such as citizens, attorneys, media, and government agencies. In accordance with set department and government policies, the Part-Time Administrative Specialist I position ensures that all processes related to the release of records and handling of public requests are performed with strict adherence to legal requirements, internal procedures, and best practices for transparency and accountability.

This position requires completion and passing of a Keyboarding and Proofreading skills testing to move forward in the hiring process. The skills testing information and link will be sent via email after the closing date of this job announcement for applications received that successfully meet qualifications for this position. Please note, failure to complete the assessment will disqualify you from consideration for this position. The skills test must be completed by Friday, February 21, 2025 11 : 59 pm.

Essential Functions

Serves as the receptionist or first point of contact for the public : answers telephone calls and greets visitors; ascertains nature of business, directs callers / visitors to appropriate personnel, and records / relays messages; initiates and returns calls as necessary.

Provides clerical support for an assigned department / division; processes a variety of documentation associated with department / division operations within designated timeframes and per established procedures.

Performs customer service functions; provides information / assistance regarding department / division services, activities, procedures, fees, or other issues; distributes forms / documentation as requested; responds to routine questions or complaints; researches problems / complaints and initiates problem resolution.

Processes a variety of documentation associated with department operations within designated timeframes and per established procedures; receives, reviews, records, types, and / or distributes documentation; enters data into computer systems; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports; files, maintains, and stores hardcopy records.

Performs data entry functions by keying data into computer system; enters, retrieves, reviews or modifies data in computer database; scans documents into computer; verifies accuracy of entered data and makes corrections; indexes documents; develops databases and computerized reports.

Receives moneys in payment of various fees / services; records transactions and issues receipts; balances revenues and forwards revenues as appropriate.

Operates fax machine to send / receive documentation; transmits faxes on behalf of department / division staff; distributes / delivers incoming faxes to appropriate personnel; replenishes paper supply in fax machine as needed.

Types / sends e-mail messages; screens incoming e-mail messages.

Processes incoming / outgoing mail; sorts, organizes, opens, and / or distributes incoming mail; signs for incoming mail / packages and delivers to appropriate personnel; processes outgoing mail through postage machine; processes bulk mailing projects.

Copies and distributes forms, reports, correspondence, and other documentation.

Performs other related duties as assigned.

Minimum Qualifications

High school diploma or GED required; supplemented by six months of experience in clerical or customer service work.

Preferred Qualifications

• Familiar with the Freedom of Information Act
• Experience with open records request
• Experience handling sensitive information
• Experience working in an administrative office

Licenses and Certifications

Requires possession and maintenance of a valid driver's license

Physical Abilities

Tasks require the ability to exert moderate, though not constant physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing and / or pulling of objects and materials of moderate weight (12-20 pounds).

Sensory Requirements

Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal-opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.

Visit Cobb County's Employee Benefits page to learn more.

I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application and / or in a supplemental question response, may not be accepted in lieu of a completed application.

I understand that all answers to these supplemental questions must be verifiable in the 'Educational History' and 'Work History' sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.

Are you legally eligible to work in the United States on an unlimited and unrestricted basis?

Educational Background : Mark the highest level of education you have completed.

If you have a college degree, what was your major area of study? Enter N / A if this does not apply.

How many years of experience do you have in clerical or customer service work in an administrative office?

Please explain your experience in clerical or customer service work in an administrative office. Enter N / A if this does not apply.

Please check all that apply. Verify the information selected below is included in your work history. Enter N / A if this does not apply.

For each experience listed above, please list the job where you obtained this experience from. Enter N / A if this does not apply.

Have you ever sold, traded or given away illegal drugs?

If "yes" list type of drug and whether it was sold, traded or given away along with number of times. (enter N / A if not applicable)

Have you EVER used marijuana or hashish in any form?

If "yes", list the date, month, year, and age of last use. Enter N / A if not applicable.

This position requires completion of skills testing to move forward in the hiring process.

The skills testing information and link will be sent via email, after the closing date of this job announcement for applications received that successfully meet qualifications for this position.

Please note, failure to complete the assessment will disqualify you from consideration for this position.

Do you have a current and valid driver's license?

Elements and Duration of Selection Process and Reapplication Policy 31.1.4 The duration of the selection process will vary by applicant due to availability for appointments and other factors. The average time period for completion of all elements of the background process is approximately three months. Reapplication by any applicant previously removed from the process will be taken on a case by case basis specific to each applicant's situation and past reason for removal. I hereby acknowledge that if I elect to continue in the application process, all elements will be subject to Cobb County Department of Public Safety's Hiring Standards.

The elements for the selection process for all non-sworn applicants could include one or more of the following elements : written examination, skills testing, oral interview, medical examination and drug screening. A background investigation will also be conducted. This investigation will include a current check on the applicant's credit, criminal and driver history. All information provided in the application will be verified. Personal or verbal contact will be made with all reference supplied by the applicant and / or other sources. The applicant will be required to provide written explanations for any issues in questions brought forth during the background investigation.

Required Question

Salary : $17 - $22