Clerk of Juvenile Court

Position Information

The purpose of this classification is to supervise the day-to-day operations and staff involved in maintaining court records, facilitating court room operations and providing clerical support to the department.

Essential Functions

Supervises, directs, and evaluates assigned staff: makes hiring and termination decisions/recommendations; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.

Recommends, develops, implements, and interprets policies and procedures: analyzes and evaluates work processes; identifies problems; develops corrective action plans; recommends changes to court system operations in response to new laws and regulations; and coordinates training and professional development programs for assigned staff as required.

Oversees creation, maintenance, retention, purging, and dissemination of court records in accordance with applicable local, state, and federal laws: oversees timely filing of records to ensure efficient operation of court; audits files for accuracy and completeness; organizes, receives, and responds to requests for records; ensures confidentiality of juvenile records; monitors the destruction of obsolete documents; and conducts records maintenance activities in compliance with guidelines governing record retention.

Organizes, certifies, records and transmits records and documents: processes and transmits documents required for court proceedings: files and dockets motions, orders, and other instruments received daily for action; issues subpoenas, summons, and other legal documents; and maintains all evidence to be presented before court.

Participates in development and administration of Juvenile Court budget: makes projections and recommendations; approves or denies specific expenditures; monitors expenditures for compliance with approved budget; approves and signs check reimbursements; conducts reconciliations of court accounts; and oversees yearly financial audit.

Serves as administrator for the departmental case management database: oversees operations and function of system; troubleshoots concerns and problems; consults with database personnel regarding program enhancements; and develops and implements systems that support effective calendar management.

Performs customer service functions: answers questions and provides information related to court procedures, records management, court hearings, and other court activities; receives and responds to complaints, concerns, and general inquiries from the public and clients that are escalated and unable to be resolved through staff under charge; provides resolution accordingly and resolves questions and complaints.

Advises County officials, attorneys, and the general public of Juvenile Court procedures: collaborates with other courts and agencies to develop interdepartmental policies and procedures; and attends meetings and participates on advisory committees to recommend and develop policies to improve operational efficiency.

Compiles data for further processing or for use in preparation of department reports: prepares reports on assigned Juvenile Court activities, projects, and future direction recommendations and processes; and maintains computerized and/or hardcopy records.

Performs other related duties as assigned.

Minimum Qualifications

Bachelor's Degree in Business or Public Administration, Psychology, Criminal Justice, Sociology, or related field required; supplemented by five years of experience in juvenile court administration to include lead or supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Licenses and Certifications

Must possess and maintain a valid Driver's License.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions