Project Manager, Utility Coordination

• Effective 2024, CobbFendley is proud to announce that FMLA-eligible employees will receive fully paid leave in the amounts of eight (8) weeks for maternity cases and two (2) weeks for paternity or adoption cases. CobbFendley pays for the entire cost of this benefit.
• Competitive compensation package with comprehensive benefits including 401(k) Matching and Profit-sharing Contributions; Employee Stock Ownership Plan (ESOP); Health, Vision, and Dental Insurance; Short-Term and Long-Term Disability Insurance; Employer Funded and Voluntary Life Insurance; Tuition Reimbursement; and Continuing Education Programs
• Extended office closure from December 25 through January 1 to relax and enjoy the holidays
• Professional and personal growth through innovative in-house training and collaborative resources
• Community service opportunities through the CobbFendley Cares Committee, focusing on STEM Education, Hunger Relief, and Sustainable Solutions

• Knowledge of project management methodologies and lifecycle, industry standards, city, state, and federal rules and regulations, tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, etc.), and quality management required.
• Skills including leadership, communication, time, risk, quality and financial management, negotiation, and problem-solving required.
• Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy required

• Responsible for the success of projects of moderate to large scope. *Must be listed as a Project Manager in Vantagepoint and must be responsible for direct invoicing and billing to clients.
• Independently performs all assignments and escalates critical project decisions to supervisor.

• Financial Management //

• Utilize weekly budget report and project report to monitor progress on projects, review of accounts receivable (A/R) report and staff utilization. Discuss staff utilization with the Senior Project Manager(s).
• Prepare scope of work (SOW), Levels of Effort (LOE) and schedules for projects. Identify out of scope requests and prepare proposals for additional authorizations.
• Responsible for collection of invoices from clients including escalations for past due invoices.
• Corporate Compliance Risk Assessment //

• Ensure completion of the contract and subcontract review process through the Contracts Department and appropriate filing and adhere to jurisdictional requirements and company-established signature matrix protocol.
• Review of the initial contract terms and conditions, request client contract modifications. Knowledge of 5 contract review modifications including indemnification (duty to defend), standard of care, insurance requirements, warranty, and payment terms*
• General understanding of contract payment terms and company-wide fees and negotiation strategies.
• Follow company-established QA/QC process including project kick off and project safety plans.
• Capable of identifying preclusions on pursuits and teaming opportunities.
• Communication Collaboration //

• Held accountable for communications and collaboration such as ensuring that messages and information are not only received but understood and acted upon appropriately within the department, other disciplines and regions, and corporate resources.
• Able to articulate project requirements timelines, and deliverables, and corporate directives, in a concise and clear manner.
• Responsible for the completion of meeting minutes and documentation to respective parties.
• Assist with and provide guidance to marketing for requests for qualifications (RFQ), proposals, interview prep, teaming, resumes, etc. Capable of writing project approaches for RFQ for marketing pursuits.
• Client Internal Satisfaction //

• Adhere to project schedules set by the client and keep clients informed of any potential delays and prepare/address mitigation plans.
• Be responsive and accessible, anticipate needs and proactively offer solutions, address complex problems and concerns timely, and follow up to ensure satisfaction post-resolution.
• Develop a positive, professional rapport with multiple clients.
• People Development //

• Provide feedback on staff performance to management periodically including for annual evaluation and recruiting project team members.
• Delegates work to, trains, mentors, junior-level staff and other entry level project managers to complete assignments.
• Technical //

• Provides utility coordination and oversight services for projects to CobbFendley clients.
• Learns and maintains knowledge of client standards, rules and requirements for planning, construction, and documentation.
• Manages project schedule, deliverables, budgets, invoicing, and collections.
• Keeps abreast of project changes through active client communication.
• Assist in the preparation of client scope and fee proposals.
• Applies technical expertise and be able to work with and mentor a project team on conventional and unconventional projects.
• Keeps abreast of requirements of various permitting entities and any permitting or agreement requirement changes.
• Schedules, conducts, and attends utility meetings, public utility meetings, one-on-one utility meetings, and TxDOT/County/Municipality coordination meetings.
• Coordinates and performs technical work related to new utility installations and state and/or federally funded utility adjustments and relocations.
• Requires coordination with private entities and governmental agencies.
• Oversees the preparation of utility agreement assembly packages.
• Coordinates field investigating requests.
• Conducts on-site field visits, working with major utility companies and various pipeline companies, as well as state agencies and municipalities.
• Familiarity with the TxDOT ROW Utility Manual and Texas Administrative Code Utility Accommodation Rules, knowledge of principles of utility coordination and associated terminology.
• Directs as-built record drawing requests from various utilities as required for use in project designs.
• Oversees collection and maintenance of electronic files for projects and utility drawings.
• Oversees development of client exhibits (KMZ & other GIS platforms) which define project scope of work.
• Oversees development of utility conflict matrices and exhibits.
• Prepares and reviews plans, specifications, and estimates to confirm compliance with guidelines, rules, and regulations.
• Directs the submittal of permits and agreements to agencies.
• Supervises the tracking of permit and agreement submittals and approvals through internal spreadsheets.
• Assists with resolution of problems identified in unapproved permits and agreements.
• Assists in developing CobbFendley’s Utility Coordination & Engineering efforts, including developing procedures, systems, and methods for project delivery.
• Performs independent research and delegates changing priorities.
• Research ongoing/future CIP projects for various cities/counties within project boundaries.
• Interfaces with clients to ensure excellent service and explore opportunities for additional assignments such as utility design, SUE, Survey, and utility easement acquisition.
• Travels to CobbFendley offices, project locations, existing/potential clients’ offices as needed.
• Maintains a professional attitude and fulfills responsibilities with integrity.
• Motivated to work in a dynamic environment with strict deadlines.
• Works with minimal supervision and reviews design drawings, permit drawings, agreements packages, and GIS geodatabase deliverables (QA/QC).
• Works in a collaborative team environment, perform self QA/QC of work, and QA/QC of other team member’s work.
• This is a non-supervisory position; however, may assign, review, and monitor the work of other team members.
• Responds to questions from Project Engineers, CAD Technicians and GIS Technicians.
• Committed to perform responsibilities consistent with industry standards to achieve department and company goals
• Interested in developing relationships with clients, partners, and local organizations to remain a trusted resource in the community.
• Represents CobbFendley at client meetings and performs client coordination.
• Contributes and engages in the utility industry including relevant conferences and technical committees.
• Adheres to CobbFendley’s safety standards to uphold a safe and efficient environment

• Seated and Standing Position. Extended periods of sitting and standing in an upright position at a workstation.
• Mobility. Movement within the office and job sites, including navigating between floors, workstations, and outdoor environments with potential for uneven surfaces.
• Neck Movement. Forward flexion, extension, or lateral rotation of the head and neck while using multiple computer screens.
• Repetitive Motion. Repetitive finger movements for operating a computer mouse and typing on a keyboard.
• Arm Movement. Extending hands and arms in various directions, such as overhead, below the waist, forward, or laterally.
• Object Handling. Raising or lowering objects from one level to another and transporting objects by holding them in the hands, arms, or over the shoulder.
• Cognitive Requirements. Selective attention, oral comprehension, oral expression, speech recognition, speech clarity, written comprehension, written expression, problem sensitivity, deductive reasoning, inductive reasoning, number facility, information ordering, category flexibility, flexibility of closure, fluency of ideas, and originality.

• Work Environment. Most work is performed in a professional office environment. Some trips to client offices and outdoor environments for observations will be required.
• Office Conditions. Includes extensive use of electronic devices such as computers, printers, copiers, scanners, plotters, and telephones. Additionally, tasks may involve the use of cutting tools and equipment like rotary paper cutters and plotting devices.
• Outdoor Conditions. Includes walking and climbing on uneven surfaces, exposure to extreme weather conditions (heat and freezing temperatures), noise, and exposure to allergens (e.g., pollen, dust, cedar, sumac, poison ivy).
• Safety and Equipment Use. Regular use of personal protective equipment (PPE) is required, along with handling electric power tools, cutting tools, plotting equipment, rotary paper cutter, and other equipment.
• Driving and Vehicle Use. May involve driving large pick-up trucks with attached trailers, potentially operating watercraft, and for extended periods of time.
• Noise and Allergens. Potential exposure to high noise levels and various allergens, including poison ivy, sumac, dust, pollen, and cedar.
• Wildlife Hazards. Potential exposure to wildlife hazards such as animals, insects, and plants.

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• Pre-Employment Screenings. All offers of employment at CobbFendley are contingent upon the prospective employee passing any applicable pre-employment screenings including but not limited to: electronic consent for the pre-employment screenings, eleven-panel drug screening, ten-year federal, state, and county background verifications, three-year minimum motor vehicle record (MVR), unless a client requires additional (copy of a valid driver’s license is required), functional capacity exam (FCE), also known as a physical exam (if applicable).
• Work Authorization Sponsorship. Cobb, Fendley & Associates, Inc. participates in E-Verify. E-Verify is an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). The E-Verify system uses federal databases to rapidly validate individual identities and work eligibility from the information gathered in the Form I-9. CobbFendley will not sponsor applications of work visas. We understand that this could affect your decision to apply with these conditions in mind.
• External Recruiting Agencies. CobbFendley does not and will not accept unsolicited resumes under any circumstances from independent recruiters, recruiting agencies, or similar entities. Recruiting activity on behalf of a candidate does NOT constitute CobbFendley's acceptance of terms and conditions without prior contractual agreements signed by authorized CobbFendley personnel. Unsolicited resumes through any channels including cold calling, emails, applications, social media messaging, etc., will not be reviewed.