FT Accounts Payable Specialist

Position Summary: The Accounts Payable Specialist is responsible for managing accounts payable functions, including ensuring accurate and timely vendor payments in conjunction with outstanding vendor relations, overseeing the travel processes and payments, and ensuring compliance with all related state and college rules, regulations, policies, and procedures.

Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.

Duties and Responsibilities: Within the scope of college policies and procedures, this position:

Manages all vendor and student payables and associated transaction tax functions for the college ensuring appropriate documentation is received for support of timely and accurate payments to comply with all college, state, and federal policies, procedures, regulations, and laws; investigates and resolves vendor and student payables issues as needed.

Maintains the travel authorization, training, and expense processing for the college to include purchase card use through reference material; assists employees and departments with questions and training, as requested.

Creates and shares a variety of data reports for administration and financial analysis and improvements; compiles data to prepare statistical summaries, prepares special or recurring reports for administration as necessary; maintains complete and accurate records.

Performs other related duties as assigned

General Expectations:Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.

Education and Experience Requirements:

Associate’s degree from an institution accredited by an institutional accrediting body of higher education recognized by the US Department of Education.

Four years related experience

An equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved may be considered.

Knowledge, Skills and Abilities:

Knowledge of and ability to follow college policies and procedures

Knowledge of federal, state, and local laws, regulations and guidelines related to assigned work

Knowledge of general accounting principles to include reconciling methods and techniques

Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications

Knowledge of the general proper operation of and the ability to use personal computers and standard office equipment

Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner

Ability to relate to a diverse population and to maintain composure when faced with difficult situations

Ability to organize, prioritize, and follow multiple tasks through to completion with attention to detail

Ability to work independently while contributing to a team environment

Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes

Ability to establish and maintain effective working relationships with supervisors, other department staff, students and the public

Ability to work accurately, efficiently, and effectively with all types of data

Ability to maintain accurate office procedures

Work Environment:Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls.

Physical Requirements:Essential functions of this position require: lifting, manual dexterity, ability to communicate.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are met

Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are important

Reports To: Director of Finance / Procurement

Job Type: Full-time

Pay: $23.14 - $26.37 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Sierra Vista, AZ 85635 (Required)

Ability to Relocate:

• Sierra Vista, AZ 85635: Relocate before starting work (Required)

Work Location: In person

Salary : $23 - $26