What are the responsibilities and job description for the FT Accounts Payable Specialist position at Cochise College?
JOB
Position Summary: The Accounts Payable Specialist is responsible for managing accounts payable functions, including ensuring accurate and timely vendor payments in conjunction with outstanding vendor relations, overseeing the travel processes and payments, and ensuring compliance with all related state and college rules, regulations, policies, and procedures. Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.Note: Cochise College requires a post-offer, pre-employment background screening of all employees.This position is open until filled, with applications reviewed upon receipt. The job posting may close at any time. Marketing StatementCochise College serves the residents of Cochise County from two campuses and four centers throughout Southern Arizona with panoramic views of five different mountain ranges. The college has been recognized nationally for its cost, return on investment, and high success rate; providing over 90 general and technical education programs leading to a variety of workforce certificates and associate degrees. The college is accredited by the Higher Learning Commission and is a designated Hispanic-Serving Institution (HSI).CHECK OUT COCHISE COLLEGE HERE!2023 Fortune Ranks Sierra Vista Best Places to Live For FamiliesOur City: Best Place for Families to Live in U.S.About Cochise County – Explore Cochise
EXAMPLE OF DUTIES
Duties and Responsibilities: Within the scope of college policies and procedures, this position: Manages all vendor and student payables and associated transaction tax functions for the college ensuring appropriate documentation is received for support of timely and accurate payments to comply with all college, state, and federal policies, procedures, regulations, and laws; investigates and resolves vendor and student payables issues as needed.Maintains the travel authorization, training, and expense processing for the college to include purchase card use through reference material; assists employees and departments with questions and training, as requested.Creates and shares a variety of data reports for administration and financial analysis and improvements; compiles data to prepare statistical summaries, prepares special or recurring reports for administration as necessary; maintains complete and accurate records.Performs other related duties as assigned.General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.
SUPPLEMENTAL INFORMATION
Work Environment: Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls. Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are metMental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are importantReports To: Director of Finance / Controller
Position Summary: The Accounts Payable Specialist is responsible for managing accounts payable functions, including ensuring accurate and timely vendor payments in conjunction with outstanding vendor relations, overseeing the travel processes and payments, and ensuring compliance with all related state and college rules, regulations, policies, and procedures. Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.Note: Cochise College requires a post-offer, pre-employment background screening of all employees.This position is open until filled, with applications reviewed upon receipt. The job posting may close at any time. Marketing StatementCochise College serves the residents of Cochise County from two campuses and four centers throughout Southern Arizona with panoramic views of five different mountain ranges. The college has been recognized nationally for its cost, return on investment, and high success rate; providing over 90 general and technical education programs leading to a variety of workforce certificates and associate degrees. The college is accredited by the Higher Learning Commission and is a designated Hispanic-Serving Institution (HSI).CHECK OUT COCHISE COLLEGE HERE!2023 Fortune Ranks Sierra Vista Best Places to Live For FamiliesOur City: Best Place for Families to Live in U.S.About Cochise County – Explore Cochise
EXAMPLE OF DUTIES
Duties and Responsibilities: Within the scope of college policies and procedures, this position: Manages all vendor and student payables and associated transaction tax functions for the college ensuring appropriate documentation is received for support of timely and accurate payments to comply with all college, state, and federal policies, procedures, regulations, and laws; investigates and resolves vendor and student payables issues as needed.Maintains the travel authorization, training, and expense processing for the college to include purchase card use through reference material; assists employees and departments with questions and training, as requested.Creates and shares a variety of data reports for administration and financial analysis and improvements; compiles data to prepare statistical summaries, prepares special or recurring reports for administration as necessary; maintains complete and accurate records.Performs other related duties as assigned.General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations and guidelines as they relate to this position.
SUPPLEMENTAL INFORMATION
Work Environment: Work is primarily performed under general supervision. Incumbent generally performs work in a typical office setting with appropriate climate controls. Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate.Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally and all other sedentary criteria are metMental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability and creative problem-solving skills are importantReports To: Director of Finance / Controller
