Office Manager/Receptionist

Job Overview
We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. This role is essential in supporting our team and enhancing overall productivity.

Responsibilities

• Oversee daily office operations, including patient scheduling, office workflow, and staff coordination.
• Manage front office staff and provide leadership to ensure the highest level of customer service.
• Handle patient inquiries and concerns with professionalism and care.
• Ensure patient check-in and check-out processes run smoothly and efficiently.
• Maintain accurate patient records, billing, and insurance processing.
• Collaborate with medical providers and staff to ensure a seamless patient experience.
• Train, supervise, and schedule office staff as needed.
• Develop and implement office policies and procedures to improve efficiency.
• Manage office supplies and ensure necessary inventory is maintained.
• Ensure compliance with all HIPAA and healthcare regulations.
• Assist with marketing and patient outreach initiatives.
• Handle other administrative tasks as assigned by management.

Qualifications

• Proven experience in an office management or administrative role.
• Strong budgeting skills with experience in financial oversight preferred.
• Knowledge of billing preferred
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Familiarity with event planning processes and execution.
• Proficient in clerical duties, including document preparation and data entry.
• Knowledge of medical office management practices is a plus but not required.
• Strong communication skills with a focus on professional phone etiquette.

Previous experience as a Medical Office Manager is a requirement.

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Experience:

• Medical office management: 4 years (Required)

Ability to Commute:

• Westlake Village, CA 91361 (Required)

Ability to Relocate:

• Westlake Village, CA 91361: Relocate before starting work (Preferred)

Work Location: In person

Salary : $25