Summary
Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business.
Provides accurate reporting to the Dealer / General Manager / Controller and is responsible for accounting office and administrative functions.
Essential Duties
- Hires, trains, and supervises office personnel.
- Analyzes and organizes office operations and procedures.
- Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
Completion required by 5
working day of every month.
Calculate Monthly Bonus PayrollControls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.Prepare or Oversee daily bank deposit and cash report.Maintains an effective cash management system.Forecasts cash needs.
Controls petty cash amounts for dealership and sales department.Provides a timely daily operating control (DOC) and keeps the dealer / general manager informed about trends.Reconciles select accounts monthly.Approves adjustments to inventory and receivable accounts.Ensure Physical Inventories are being conducted on monthly basis.Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.Prints monthly journals, schedules and general ledger.Closes month by processing accounting month-end.
Participates in the preparation of short and long-term forecasts.Assists in completion of annual review / audit.Ensures compliance with all government regulations.Prepares or Oversee payroll on a timely basis, posts payroll and maintains payroll records.Prepares or Oversee tax reports, tax deposits and tax returns in a timely, accurate manner.Prepares employee health / life benefit payments.Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.Administers charge-back program for late charges to inventory.Prepares monthly floor plan report for use in commission calculations.Prepares sales commission / chargeback detail reports.Manages the payoff of vehicle floor plan and works with bank representatives.Approves new charge accounts and oversees collection of past due accounts.Compiles information and prepares reports as requested by management and / or dealer principal.Controls keys to buildings and maintains log of keys issued to employees.Cross-trains a qualified substitute.Processes paperwork for new employees and terminations.Keeps an updated file of all dealership job descriptions.Maintains or Oversee confidential employment files.Maintains a professional appearance.Maintains Dealer License PlatesAttends managers meetings as requested.Other tasks as assigned.Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and / or ability required.
Education and / or Experience
Bachelor's degree (B.A.) from four-year college or university; or one to two years related experience and / or training; or equivalent combination of education and experience.Language Skills
Ability to read and comprehend simple instructions, short correspondence, and memos.Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.Reasoning Ability
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.Ability to define problems, collect data, establish facts and draw valid conclusions.Effective Manager and Leader
Develop strong relationship with your employeesRecognize what going wellListening and EmpoweringTake time to understand their perspectiveClearly define the next steps in any processCoaching in the moment commit to continuous coaching learning of coaching skills
