What are the responsibilities and job description for the Administrative Law Enforcement Specialist III/Sheriff's Office - Williams (0325) position at Coconino County, AZ?
Nature of Work
Under supervision performs administrative work of moderate difficulty; performs related work as assigned.
This position will primarily be operating in the Williams Substation but will require travel to the Flagstaff office as necessary.
Please Note:
For questions regarding this posting please contact the Sheriff's Office at 928-226-5069.
Typical Duties
(Illustrative only)
- Coordinates and schedules specialized departmental functions, meetings, and travel
- Oversees an administrative unit's record management systems and databases
- Serves as lead staff
- May supervise employees as assigned
- Provides training to assigned staff
- Assists with special projects as assigned
- Prepares and maintains statistical and administrative reports
- Gathers and prepares information for budgetary purposes
- Creates, processes, and distributes confidential and sensitive documents and correspondence
- Coordinates the preparation , distribution and preservation of departmental records
- Communicates and acts as liaison with other departments, agencies and the public
- Attends meetings to represent the department
- Composes and types correspondence, contracts, reports and other documents
- Researches pricing and vendors and prepares requisitions for needed goods and services
- May perform research regarding grants and external sources of funding
- May take and transcribe meeting minutes
- May receive and account for money
Minimum Qualifications
Five years of progressively responsible administrative or clerical experience; OR, Associate’s degree and four years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and three years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
Additional Requirements
Must pass background and polygraph including criminal history. Once in the position, must obtain Arizona Criminal Justice Information System (ACJIS) certification.
The ideal candidateis an excellent team player; eager to learn; previous law enforcement/detention/court experience.
Preferred Qualifications include: Administrative/Clerical experience;customer service experience; data entry and records management; team player; transcribes from dictation, and possesses great communication skills.
This position is non-exempt from overtime.
This position is safety-sensitive.
Knowledge, Skills and Abilities
Considerable knowledge of:
- Specialized terminology, procedures, and forms
- Records management
- Business English, spelling and arithmetic, punctuation and grammar
- Modern office practices, procedures, and equipment
- Rules and procedures of assigned department, including state and federal law
Working knowledge of:
- Principles and practices of administration
Skill in:
- Use of computer applications, including Microsoft Word, Excel, and/or database
- Use of modern office equipment
Ability to:
- Make sound decisions independently and in accordance with regulations, policies and procedures
- Perform complex administrative functions with speed and accuracy
- Meet deadlines and maintain workflow
- Accurately maintain records and prepare reports
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
- Vacation/Annual Leave
- Sick Leave
- 10 Holidays Per Year
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Personal Day Purchase Program
- Vacation Sell Back Program
- Tuition Reimbursement Program
- Wellness Program
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Free bus transportation/ EcoPass bus pass
Elective Coverage
- Dependent Medical, Dental, and Vision
- Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Health Savings Account
- Tax-deferred investment program
- Accidental and Disability Insurance
- Short Term Disability
