Administrative Law Enforcement Specialist III/Sheriff's Office

• Performs data entry and quality control of record management systems and databases (i.e., criminal history, sex offenders, etc.)
• Performs data integrity auditing
• Performs statutory mandated processes (i.e., sex offender registration, vehicle impound releases, civil document processing, etc.)
• Completes financial component of programs (i.e. calculate fees, create invoices, receive and process payments /refunds)
• Transcribes reports from dictation, composes correspondence, and other documents
• Completes statistical reporting
• Coordinates the preparation, distribution and preservation of departmental records
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Provides customer service at front window and incoming phone calls for department
• Provides training to assigned staff
• Communicates and acts as liaison with other departments, agencies and the public
• Attends meetings to represent the department
• Researches pricing and vendors and prepares requisitions for needed goods and services
• Coordinates and schedules specialized departmental functions, meetings, and travel
• May supervise employees as assigned
• May perform research regarding grants and external sources of funding
• May take and transcribe meeting minutes

• Performs related duties as assigned

Five years of progressively responsible administrative or clerical experience; OR,

Associate's degree and four years of progressively responsible administrative or clerical experience; OR,

Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR,

Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

ADDITIONAL REQUIREMENTS
Must pass background and polygraph including criminal history. Once in the position, must obtain Arizona Criminal Justice Information System (ACJIS) certification.

The ideal candidate is an excellent team player; eager to learn; previous law enforcement/detention/court experience.

Preferred Qualifications include administrative/clerical experience; customer service experience; data entry and records management; team player; transcribes from dictation, and possesses great communication skills.

This position is non-exempt from overtime.
This position is safety-sensitive.

• Considerable knowledge of:
  • Federal, State, and local laws, Case law
  • Rules and procedures of assigned department
  • Criminal history information, including ACJIS certification
  • Specialized terminology, procedures, and forms
  • Records management
  • Business English, spelling, and arithmetic
  • Modern office practices, procedures, and equipment
  • Working knowledge of:
  • Principles and practices of administration
  • Basic financial principles and/or entry
• Skill In:
  • Use of computer applications, including word-processing, spreadsheets, and/or database
  • Use of modern office equipment
• Ability To:
  • Ability to make sound decisions independently and in accordance with regulations, policies and procedures
  • Perform complex administrative functions with speed and accuracy
  • Meet deadlines and maintain workflow
  • Accurately maintain records and prepare reports
  • Provide excellent customer service with difficult customers
  • Establish and maintain effective working relationships with employees, other agencies, and the public
  • Maintain situational awareness, work safely and support the culture of workplace safety
  • Follow written and verbal instructions
  • Communicate effectively verbally and in writing