Benefits Specialist, Limited Appointment - Public Fiduciary (0425)

Nature of Work

Coconino County promotes a transformational leadership philosophy that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

Please note: This is a limited appointment position ending June 30, 2025. The position may be extended, contingent on funding approval.
This recruitment is open until filled. Applications will be reviewed as they are received.

Typical Duties

(Illustrative only)

• Coordinates and schedules specialized departmental functions, meetings, and travel
• Oversees an administrative unit's record management systems and databases
• Serves as lead staff
• May supervise employees as assigned
• Provides training to assigned staff
• Assists with special projects as assigned
• Prepares and maintains statistical and administrative reports
• Gathers and prepares information for budgetary purposes
• Creates, processes, and distributes confidential and sensitive documents and correspondence
• Coordinates the preparation , distribution and preservation of departmental records
• Communicates and acts as liaison with other departments, agencies and the public
• Attends meetings to represent the department
• Composes and types correspondence, contracts, reports and other documents
• Researches pricing and vendors and prepares requisitions for needed goods and services
• May perform research regarding grants and external sources of funding
• May take and transcribe meeting minutes
• May receive and account for money

Minimum Qualifications

Five years of progressively responsible administrative or clerical experience; OR, Associate’s degree and four years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and three years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

The ideal candidate will have an accounting background and will be meticulous with financial information and meeting deadlines; will have experience with government funded benefits such as VA, Social Security, ALTCS, AHCCCS and nutrition assistance and other related programs; will be proficient in business and computer applications, spreadsheets, and databases; ability to establish and maintain both paper and electronic filing systems.

Preferred qualifications include: previous accounting experience or coursework; previous experience applying for and/or processing government funded benefits.

This position is non-exempt from overtime.

Knowledge, Skills and Abilities

• Considerable knowledge of:
  • Specialized terminology, procedures, and forms
  • Records management
  • Business English, spelling and arithmetic, punctuation and grammar
  • Modern office practices, procedures, and equipment
  • Rules and procedures of assigned department, including state and federal law

• Working knowledge of:
  • Principles and practices of administration
• Skill in:
  • Use of computer applications, including Microsoft Word, Excel, and/or database
  • Use of modern office equipment
• Ability to:
  • Make sound decisions independently and in accordance with regulations, policies and procedures
  • Perform complex administrative functions with speed and accuracy
  • Meet deadlines and maintain workflow
  • Accurately maintain records and prepare reports
  • Work safely and support the culture of workplace safety
  • Establish and maintain effective working relationships with employees, other agencies and the public
  • Follow written and verbal instructions
  • Communicate effectively verbally and in writing

Employee Benefits

Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:

(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

• Vacation/Annual Leave
• Sick Leave
• 10 Holidays Per Year
• Health Care Insurance
• Dental Plan
• Vision Plan
• Group Life Insurance
• Pre-Tax Deduction Plan
• Sick Leave Conversion Plan
• Personal Day Purchase Program
• Vacation Sell Back Program
• Tuition Reimbursement Program
• Wellness Program
• Long-Term Disability
• Arizona State Retirement System
• Employee Assistance Program
• On-going Training Opportunities
• Free bus transportation/ EcoPass bus pass

Elective Coverage

• Dependent Medical, Dental, and Vision
• Supplemental Life (for employees & dependents)
• Flexible Spending Account
• Health Savings Account
• Tax-deferred investment program
• Accidental and Disability Insurance
• Short Term Disability