What are the responsibilities and job description for the Court Technician- Clerk of the Superior Court (0225) position at Coconino County, AZ?
Nature of Work
At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations. As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.
Under general supervision performs legal work of routine difficulty recording and documenting court proceedings for hearings of various complexity and duration; performs related work as assigned.
Typical Duties
- Attends court hearings of various complexity and duration, including but not limited to arraignments, default dissolutions, probate annual accounting and others as assigned
- Determines, summarizes, and records the points and decisions reached during the proceeding
- Extracts the information collected in the courtroom and prepares a cohesive, understandable Minute Entry
- Accesses, inputs, and maintains data in automated case management system
- Provides a monthly recap of all under-advisements and statistics of hearings attended
- Interprets, explains, and applies specific statutes, code regulations and procedures
- Impanels grand jury and trial juries
- Takes, transcribes, and dockets courtroom dictation
- Processes and distributes official records of formal orders and other official and legal documents at the direction of the Judge
- Maintains control of case files during Court hearings and assures files are available at the scheduled time
- Updates Court and judges' calendars based on Court orders and coordinates calendars and schedules with Judicial Assistants
- Keeps records of matters taken under advisement to assure judge's ruling within legally set time limitations
- Marks and maintains all submitted exhibits and assures exhibits are available at scheduled hearings
- Certifies documents
- Reads information or indictment preceding criminal trials
- Closes out criminal case files which includes reporting felony convictions
- Issues bench warrants; prepares and maintains files
Minimum Qualifications
Two years' experience in a business environment or training in business procedures; must have keyboarding skills of 50 words per minute and take dictation (by shorthand or speed writing) at 60 words per minute and/or have experience with digital recording equipment; or any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.
PREFERENCES:
Court or legal experience.
The ideal candidate will be adaptable and good at multi-tasking. The candidate will possess the ability to listen and take quick but detailed notes while possibly performing other tasks, such as completing paperwork, with accuracy. The candidate must also be adaptable to changing schedules and procedures for different case types and judges. Previous experience and/or understanding of Arizona legal processes is a plus.
This position is non-exempt from overtime.
Knowledge, Skills and Abilities
- Considerable knowledge of:
- Use of modern office equipment
- Taking and transcribing dictation
- Working knowledge of:
- Arizona statutes and Rules of Procedure
- Court and legal terminology and procedures
- Modern office practices, procedures and equipment
- Legal terminology and business English
- Computer applications
- Ability to:
- Make sound decisions in accordance with regulations, policies and procedures
- Maintain confidentiality of court matters
- Perform complex paperwork processing and calendaring tasks with speed and accuracy in a courtroom environment
- Meet deadlines and maintain workflow
- Type accurately
- Accurately maintain records and prepare reports
- Work safely and support the culture of workplace safety
- Establish and maintain effective working relationships with employees, other agencies and the public
- Follow written and verbal instructions
- Communicate effectively verbally and in writing
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits
Coconino County offers a comprehensive employee benefits
package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)
- Vacation/Annual Leave
- Sick Leave
- 10 Holidays Per Year
- Health Care Insurance
- Dental Plan
- Vision Plan
- Group Life Insurance
- Pre-Tax Deduction Plan
- Sick Leave Conversion Plan
- Personal Day Purchase Program
- Vacation Sell Back Program
- Tuition Reimbursement Program
- Wellness Program
- Long-Term Disability
- Arizona State Retirement System
- Employee Assistance Program
- On-going Training Opportunities
- Free bus transportation/ EcoPass bus pass
Elective Coverage
- Dependent Medical, Dental, and Vision
- Supplemental Life (for employees & dependents)
- Flexible Spending Account
- Health Savings Account
- Tax-deferred investment program
- Accidental and Disability Insurance
- Short Term Disability
