Front Counter - Clerk of the Superior Court (0225)

At Coconino County, public service matters. Our dedication to public service promotes a culture that elicits employee growth, cultivates inspiration, and creates future leaders by empowering employees to solve internal and external customer needs and exceed customer service expectations.  As an award-winning organization with high regard for cultural diversity and the positive contributions of the many thriving cultures within our county, our nation, and our society, Coconino County leads a variety of initiatives that celebrate diversity; from our Annual Diversity Day, and monthly Heritage Lunch & Learns, to book clubs, and professional development academies which target diverse workforce segments. Coconino County's respect for diversity is shared throughout the organization. Be part of this optimistic, innovative team where outstanding customer service creates dynamic solutions and engages leadership at every level.   

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned.

(Illustrative Only)

• Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms, correspondence and documents
• Updates, checks and completes records, forms and documents
• Verifies discrepancies and makes corrections
• Research records and disburses information
• Establishes and maintains complex filing systems
• Schedules, gathers materials and prepares agenda for various meetings
• Takes and transcribes minutes of meetings and other proceedings
• Maintains control and assures availability of files and other materials
• Establishes and maintains complex filing systems
• Answers questions requiring knowledge of departmental rules and procedures
• Exercises discretion and judgment on minor administrative decisions
• Processes and distributes confidential and sensitive documents
• May maintain department budget accounting records
• May answer and route incoming phone calls

Three years' experience in performing clerical or administrative work within subject area; OR associate's degree and two years' experience in performing clerical or administrative work within subject area; OR Bachelor's degree and one year experience in performing clerical or administrative work within the subject area; OR any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

The ideal candidate will possess a calm demeanor, attention to detail, and the ability to complete varied tasks in short order. The candidate must assist with a wide range of services, be capable of attempting de-escalation with customers who may be upset and /or confused and be able to provide procedural information without providing legal interpretation or advice. 

This position is non-exempt from overtime.

• Considerable knowledge of:
  • Business English, spelling and arithmetic, punctuation and grammar
  • Office practices and procedures

 

• Skill in:
  • Use of computer systems, Microsoft Suite, and other office machines
  • Report preparation

 

• Ability to:
  • Compose correspondence dealing with technical and complex matters
  • Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
  • Prioritize, plan and carry out assignments
  • Work safely and support the culture of workplace safety
  • Establish and maintain effective working relationships with employees, other agencies and the public
  • Follow written and verbal instructions
  • Communicate effectively verbally and in writing

Coconino County is an Equal Opportunity Employer. 
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Salary : $20