Business Administrative Assistant

As our Business Administrative Assistant, you will handle general office tasks and administrative duties, such as directing communications between colleagues and customers, organizing schedules and events, maintaining HR/Payroll records, entering data, bookkeeping, monitoring office equipment and so on.

Job Requirements:

• Ensure resort staff is trained in financial control procedures for cash, vouchers, inventories and receivables and that the procedures are regularly followed.
• Manage human resources functions including recruiting, hiring, onboarding and training.
• Ensure personnel files are accurate and comply with both local and federal laws and regulations.
• Manage payroll functions including, but not limited to, tip tracking and reconciliation, inputting hours, reviewing employee timecards, coding, and submitting payroll.
• Manage accounting functions including bank deposits, coding invoices, and acting as a liaison to Corporate Accounting team.
• Knows local health and safety codes and regulations that apply to the establishment.
• Keep an inventory of department uniforms and supplies; make requisitions when you need to replenish.
• Act as point of contact for all vendors and assist with gathering quotes.
• Supervise the condition of all storage areas, making sure they are kept in a clean, orderly fashion. Ensuring they are stocked with the necessary items.
• Identifies and corrects potential security problems, such as locking doors after hours, etc.

Job Qualifications:

• Two years working in the service or administrative industry
• Ability to multitask, prioritize and manage time
• Highly motivated team player with strong initiative and desire for achievement
• Excellent communication, computer and presentation skills
• Ability to work both with a team and alone
• Must be able to convey information and ideas clearly

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Training:

Island Hospitality is committed to employee development and displays that commitment with a formalized training and development program providing a clear path for any employee with a desire and aptitude to thrive in the hospitality business. As team members join Island Hospitality from other organizations they too can build on that prior experience and find further growth opportunities within our company by utilizing the tools and resources offered.

Team Member Wellness Program: How We Thank You For All You Bring To The Team

Rewarding Benefits Package:

• Healthcare including Medical, Dental, and Vision Insurance
• HSA & FSA plans available!
• Dependent care FSA
• Identity Theft Protection Insurance Commuter benefits including transit & parking Pet Insurance PTO and Payroll Incentives for Annual Wellness Exams
• Employee Assistance Program Wellness Subscriptions including access to gyms, financial planning, counseling, and legal services Paid Sick and Vacation Time
• Family Leave
• 401(k) Retirement plan - IHM Matches 100% up to 3% of your salary and an extra 50% on the next 2% of your salary. 401(k) is fully vested upon the first contribution

Rewarding Hard Work:

• Incentive based bonus program
• Free room nights at our properties and employee discounts within your brand
• Discounts for friends and family within your brand
• Team Member of the Month, Quarter, and Year recognition and bonus
• Discounted tickets to theme parks, musicals, movies, and more through Tickets at Work
• Career Growth through our in-house training program with a path personalized to your desired goals
• Referral bonus program to ANY of our locations

Equal Opportunity Employer

Island Hospitality uses E-Verify to confirm work authorization in all municipalities where it is required by law.