What are the responsibilities and job description for the Administrative Support Specialist position at Coda Search│Staffing?
Job Overview
Coda Search│Staffing seeks a highly skilled Administrative Coordinator to provide exceptional support to senior management. The successful candidate will possess excellent organizational, communication, and technical skills.
Key Responsibilities
- Coordinate administrative tasks including calendaring, scheduling meetings, and arranging travel.
- Provide high-level executive support to senior management.
- Create and process expense reports, as well as reconcile expenses using Concur.
- Prepare agendas for board meetings.
- Assist the HR team in scheduling interviews and onboarding new hires.
- Manage email correspondence with external vendors.
- Gather supporting documentation.
- Edit and proofread documents.
- Handle incoming and outgoing mail.
- Organize events.
- Arrange conference rooms.
- Order catering.
- Perform various ad-hoc administrative duties.
Qualifications
- Bachelor's Degree required.
- 2 years of experience in an administrative role within a corporate or professional services environment.
- Strong proficiency in Microsoft Office Suite.
- Excellent writing and proofreading skills.
- Able to multitask and prioritize effectively.
- High attention to detail and excellent communication skills.
- Professional demeanor and personable with a high level of confidentiality.
