Administrative Assistant

You will handle a variety of tasks to support the team, including scheduling, organizing documents, managing communications, and providing general administrative support. 

Core Administrative Duties:

• Scheduling and Coordination:

  • Managing calendars and scheduling meetings, appointments, and travel arrangements. 
  • Coordinating team meetings and events, preparing agendas, and taking minutes. 

• Communication and Correspondence:

  • Answering phones, taking and relaying messages, and managing email correspondence. 
  • Drafting and proofreading emails, memos, and other correspondence. 

• Document Management:

  • Organizing and maintaining physical and digital files. 
  • Preparing reports, presentations, and other documents. 

• General Support:

  • Greeting visitors and providing customer service. 
  • Assisting with travel arrangements, expense reporting, and invoicing. 
  • Ordering office supplies and maintaining inventory. 

• Project Support:

  • Assisting with project management tasks, such as tracking deadlines and facilitating communication. 

• Other Duties:

  • May be required to perform other duties as assigned. 

Skills and Qualifications:

• Strong organizational skills and attention to detail .
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) .
• Excellent communication and interpersonal skills .
• Ability to prioritize tasks and manage time effectively .
• Experience with scheduling software and/or CRM systems .
• High school diploma or equivalent; some positions may prefer an associate's or bachelor's degree .