Events Coordinator

This temporary position will focus mostly on the Gala which will take place on Thursday, May 1, 2025. The position will start at 15 hours a week until early March and then will increase to 20 as the event grows closer.  The person should be available to work additional hours the week before and the week of the Gala. The position will last until mid to late May once the Gala is wrapped up. 

The Event Coordinator will work closely with the Chief Development Officer to plan and execute major fundraising events and smaller community events. Our events are designed to raise funds for and promote community awareness of company and our services. This role supports all functions of fund development, ensuring the effective execution of fundraising strategies and donor relationship management. 

Duties and Responsibilities

• Work with the Chief Development Officer to coordinate all aspects of the Annual Celebration Gala which is a major fundraising event with a goal to raise approximately $500,000. 
• Recruit, train, and supervise event volunteers to assist with the Gala.
  • Work with the Gala Committee to identify and obtain auction items. 
  • Assist in recruiting sponsors and journal supporters.
  • Manage the ad journal and communicate with donors to ensure everything is received in a timely manner.
  • Execute the timely printing of all event signage.
  • Coordinate with event vendors (photographer, AV specialist, etc.)
  • Ensure that donors are thanked in a proper, timely manner.
• Act as a liaison to small businesses and community groups to help organize fundraising events and in-kind donation drives (women’s groups, restaurants, exercise studios, etc.).
• Manage In-Kind-Donations.