What are the responsibilities and job description for the Import Coordinator position at Coda Staffing?
Job Description
Job Description
ROLE SUMMARY :
This role is to handle the initial process of opening the customs entry file in the operations system
which will involve data entry input of information and external communications with vendors and
internal communication with both Entry Processors and Customer Service.
CORE RESPONSIBILITIES
Receive electronic or hard copy documentation / manifest from Customer Service.
Email documents printed the same day.
Save receipt (how documents were received including time and date stamping)
Put copy in ASC file folders along with documentation
Make sure to put notes when documents were received and which documents.
Track within system to see if file is already opened SAME DAY AS RECEIPT (or within 5 working
hours)
Open files in following priority
Air shipments (Grey folders to distinguish from general files)
FDA Food shipments (for Prior Notice)
ETA order regular shipments
Open file in operating system with no punctuation or spaces included in any reference field (minimum
information including B / L number (Master and House), container number should be indicated
If a Purchase order is indicated on the paperwork it must be entered in the reference field. If multiple PO
numbers the PO number entered on the first screen must also be entered on the F16 screen for additional
reference numbers.
Make sure the scanning sheets (internal and commercial) are in the file.
Pull through EDI if needed. If EDI is missing for a shipment where EDI is required then you must
contact the data center to add the EDI record.
Pull through AIC charges and information if needed
Customer Service will handle any reports to client of any missing commercial documents.
LA files should be given over at least 7 days before ETA. If documents are received after the 10 or 7
days allowance the file must be given to Customer Service the same day documents are received
Contact consolidator (on house bill of lading shipments) if arrival notice is missing
keep copy of written correspondence in file). Place notes in remarks field of operations
system.
QUALIFICATIONS :
EXCEL / WORD / OUTLOOK / ACCESS / QUEST WEB
Exceptional interpersonal and analytical skills required
Effective time management skills with problem solving and decision making ability
Excellent written and verbal communications skills, statistical analysis, time management,
human relations, and organizational skills.
ENTRY-LEVEL POSITION
BENEFITS :
Medical, Dental Vision
HSA – 100% employer paid plus $1,000.00 employer contribution
ADD (Accidental / Death Dismemberment Coverage of $25,000
LTD Insurance (Long Term Disability at a rate of 60% of current base pay
401K Plan- Profit sharing Program provided annually (if eligible)
STD Insurance (Short-Term Disability at a rate of 85% of current base pay)
Life Insurance coverage of $25,000
Salary : $25,000
