What are the responsibilities and job description for the Front Desk Receptionist/Office Assistant position at Codemax LLC?
Join Our Team as a Front Desk Receptionist/Office Assistant!
About Us
At Codemax, we pride ourselves on delivering exceptional service and creating a welcoming environment for customers, visitors, and employees alike. As the first point of contact for our organization, the Front Desk Receptionist/Office Assistant plays a vital role in ensuring smooth operations and a positive experience for everyone who walks through our doors.
At Codemax, we pride ourselves on delivering exceptional service and creating a welcoming environment for customers, visitors, and employees alike. As the first point of contact for our organization, the Front Desk Receptionist/Office Assistant plays a vital role in ensuring smooth operations and a positive experience for everyone who walks through our doors.
If you're organized, detail-oriented, and love helping others, this is your chance to make a difference while growing in a dynamic and supportive team environment.
Key Responsibilities
As a Front Desk Receptionist/Office Assistant, you’ll be responsible for:
As a Front Desk Receptionist/Office Assistant, you’ll be responsible for:
- Switchboard Management: Professionally answer, transfer calls, and take accurate messages.
- Document Handling: Scan, organize, and securely manage records in a digital format.
- Record Coordination: Maintain accurate records and prepare outgoing mail on schedule.
- Financial Transactions: Process checks with precision and confidentiality.
- Customer Service: Welcome visitors with warmth and professionalism, ensuring a friendly atmosphere.
- Appointment Scheduling: Manage the office calendar and efficiently coordinate appointments.
- Visitor Assistance: Greet and assist visitors, check IDs, and provide escorting when needed.
- Mail and Package Coordination: Receive, organize, and distribute incoming mail and packages.
- General Office Support: Assist with additional administrative tasks as needed to keep operations running smoothly.
What We’re Looking For
We’re seeking someone with:
We’re seeking someone with:
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Excellent communication skills, both written and verbal, with the ability to resolve issues diplomatically.
- Proficiency in office software, including Microsoft Office 365 and general administrative tools.
- Knowledge of HIPAA regulations and the handling of confidential information (preferred).
- Professional phone and in-person etiquette, with attention to grammar and presentation.
Education & Experience
- High school diploma or equivalent required; college degree is a plus.
- Previous experience in a medical office or billing environment is highly preferred.
- Proficiency with desktop and laptop computers, Windows applications, and office technology.
Physical Requirements
- Ability to sit or stand for extended periods and perform light lifting (up to 15 pounds).
- Comfortable working at a desk and on a computer for prolonged periods.
Why Join Us?
At Codemax, we value our team members and foster a supportive, growth-oriented work environment. You’ll have the opportunity to contribute to meaningful work, develop your skills, and make a lasting impact on our customers and visitors.
At Codemax, we value our team members and foster a supportive, growth-oriented work environment. You’ll have the opportunity to contribute to meaningful work, develop your skills, and make a lasting impact on our customers and visitors.
Apply Today!
If this sounds like the perfect opportunity for you, we’d love to hear from you. Submit your resume and let’s build something great together!
If this sounds like the perfect opportunity for you, we’d love to hear from you. Submit your resume and let’s build something great together!