Grants & Development Specialist

Description

Position Summary:

Codman Square Health Center is seeking a committed and mission-oriented Grants & Development Specialist to join the team. In this role, you'll be a pivotal part of our organization’s growth, working with our Development Team to devise and execute strategies to ensure our sustainability and expansion. As the Grants & Development Specialist, you'll oversee managing corporate and foundation grant and fundraising opportunities through prospecting, research, proposal writing, and reporting. You'll also play a key role in supporting Codman’s government and public grants management. Reporting to the Director of Development & Grants, this role offers a unique opportunity for you to learn, grow, and make a significant impact on our mission.

The ideal candidate for this role is someone with strong writing, research, and project management skills, who thrives in a mission-driven environment. Your ability to work independently and collaboratively, your attention to detail, and your exceptional communication skills are crucial to the success of this position. Candidates who share our commitment to improving the community's physical, mental, and social well-being and who align with our values of innovation, advocacy, and partnership will find a fulfilling career with us. Equally important is your deep understanding and alignment with the mission-driven nature of the position and our organization The successful candidate will have at least two years of work experience, ideally in development roles within a health care or human services non-profit. This experience should include hands-on grant writing and portfolio management.

Responsibilities:

Responsibilities include, but are not limited to, the following:

1. Development Administrative Support
   1. Facilitate frequent internal meetings of project-based teams, Development Department meetings, and larger inter-department committee meetings; assistance may include coordinating meetings, preparing meeting-specific materials, taking notes/minutes, and facilitating the meeting.
   2. Offer administrative support to the Director of Development & Grants and the overall Development team by tracking all requests, donor correspondence, and contributions.
   3. Work with the Finance Department to properly process and record gifts.
   4. Assist the Director of Development & Grants with other department-related activities and projects, as needed.
2. Grants/Funder Prospecting
   1. Conduct grant and funding opportunity research, including identifying, researching, and qualifying new prospective funders of all types, especially foundation and corporate funders.
   2. Research, screen, and prioritize public and private funding and partnership possibilities.
3. Proposal Development
   1. As assigned, lead the development of grant proposals/solicitations with guidance from the Director of Development & Grants.
   2. Assist in reviewing and editing writing/proposals/reports written by other team members.
   3. Assist with preparing proposals by gathering and formatting information, writing, and revising drafts, liaising with cross-organizational teams (program, executive, finance, human resources, marketing, etc.), and obtaining necessary approvals.
   4. Develop and maintain organizational/programmatic boilerplate language.
   5. Communicate the organization's unique story (its mission, history, strategic goals), community, and patient population in an organized and convincing manner through writing.
4. Grants Management:
   1. Assist with creating and managing the development calendar, including ensuring accurate input of future dates to meet deadlines and facilitate development planning.
   2. Assists with development/grants tracking database management, including record entry, maintenance, and regular production of standardized reports for internal meetings.
   3. Participate in internal meetings to discuss grant opportunities, reporting requirements, and submissions.
   4. Assist with preparing reports by gathering and formatting information, writing, and revising drafts, liaising with cross-organizational teams (program, executive, finance, human resources, marketing, etc.), and obtaining necessary approvals.
   5. As needed, assist in coordinating and preparing site visits to the Health Center by donors, including foundations and government agencies.
   6. Maintain a library of standard attachments for grant submittals.
   7. Streamline the development process by supporting best practices, including standardization or customization of information, internal reporting, and metrics optimization, and creating branded templates for proposals, solicitations, and other materials.
5. Donor Relations:
   1. Engage potential donors, ensure timely acknowledgment of contributions, and provide accountable and thorough follow-up to all requests.
   2. Coordinate with the Communications Director to plan, design, and execute donor appeals for Year-End Appeal, Giving Tuesday, Cause Awareness Days (World Cancer Day, World AIDS Day, etc.), and other days as appropriate.
   3. Design and prepare mailing materials such as programmatic updates, invitations, and newsletters.

Qualifications

Qualifications:

1. Excellent writing, editing, and proofreading skills.
2. Ability to remain organized while managing multiple projects.
3. Works well independently and as part of a team.
4. Must possess excellent interpersonal communication skills and ability to work with all levels of staff (Executive, Finance, Clinical, Operations, etc.), donors, and community members.
5. Ability to learn new computer programs and systems, as applicable.
6. Maintains a high level of confidentiality and professional demeanor.

Education and Experience:

1. A bachelor’s degree is required, and at least two years of grant writing, donor relations, or professional writing experience is required.
2. Proficiency with Microsoft Office programs, particularly in Microsoft Word and Excel, is required. Experience with common CRM platforms is preferred but not required. Familiarity with project management/task management programs is preferred but not required. Familiarity with grant management software, like Foundation Directory Online or GrantStation, is a plus.
3. Background in health care, public health, or community health centers preferred but not required.

Application Instructions:

All applicants must submit a resume and a cover letter detailing their experience, qualifications, and alignment with Codman Square Health Center’s mission and values. Applications without a cover letter will not be considered.