Accounts Payable Assistant

This person will be part of the Accounts Payable team reporting to the Management Accountant.

Responsibilities

• Processing of supplier invoices, credit notes and payments for companies within the Coffey, ensuring correct supporting documentation are in place, approval sign offs are complete and correct supplier, cost codes and VAT codes have been reviewed and selected for posting to the general ledger.
• Systematically follow AP processes for weekly and monthly tasks
• Subcontractor processing of certs and payments ensuring compliance to revenue’s Relevant Contract Tax (RCT) rules Ensure compliance and completion of the Accounts payable guidelines/tasks and follow published best practices daily, weekly and monthly. This document will be used as part of your training into the role.
• Taking supplier calls and responding to emails in an efficient manner
• Resolving supplier queries within agreed timeframes
• Completion of supplier reconciliations on a weekly basis and clear down any unused dockets on the system.
• Creation of payment files to be processed weekly
• Posting & payment of employee expenses monthly
• Reception cover for breaks and holiday cover
• Cover for other team members as required for holidays etc
• Ad hoc tasks as required by the role
• The role will be located mainly at Head Office in Athenry but may require some days to located at other Coffey “site- based” offices
  
  

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Requirements

• Excellent attention to detail
• Excellent time & prioritising management, communication and interpersonal skills
• At least one years’ experience working in a busy Accounts Payable team.
• Experience in dealing with a high volume of invoice processing and supplier queries
• Ability to work on own initiative and as part of a team
• Previous experience in and knowledge of the construction industry would be a distinct advantage.
• Knowledge of Microsoft applications, Outlook, Word and Excel.
• Must have full clean Irish/UK/EU Driving Licence
• No Sponsorship available
• Excellent written & spoken English.
  
  

, Coffey is a family-owned water infrastructure and civil engineering specialist established in 1974. We are passionate about safety and have been delivering critical infrastructure projects on time and within budget for nearly 50 years. The hallmarks of our contracts are innovative solutions, engineering ingenuity, professional construction management and adherence to the highest safety and quality standards.