Accounting and HR Administrator

Position Summary
The Accounting & HR Administrator manages payroll, bookkeeping, and HR administration, ensuring accurate financial records and compliance. Responsibilities include processing payroll, handling invoices, managing accounts payable/receivable, and overseeing hiring and termination paperwork. This role supports financial operations and workforce management in a fast-paced construction environment.

Primary Duties And Responsibilities

• The essential functions include, but are not limited to the following:
  
  
  
  

Accounting and Payroll

Payroll Processing

• Process weekly payroll for hourly steelworkers and foremen (based on timecards)
• Process bi-weekly payroll for salaried employees
• Track hours, overtime, deductions, and payroll taxes
• Ensure compliance with labor laws and tax regulations
  
  
  
  

Accounts Payable & Receivable

• Generate and send client invoices based on project milestones or contract terms
• Process vendor, subcontractor, and equipment rental payments
• Reconcile bank statements and maintain financial records
  
  
  
  

Financial Tracking & Reporting

• Assist in tracking job costs, budgets, and expenses
• Maintain accurate records for audits and end-of-year reporting
• Meet with the President weekly to review cash flow, AP strategy, and AR follow-ups
• Assist with financial audits and compliance reporting
  
  
  
  

Financial Reporting & Cash Flow Management

• Maintain and update Cash Flow Management models
• Prepare and update AR and AP reports
• Track and report KPI metrics for Sales, Operations, and Project Management
• Provide the President with monthly financial reports, including the Income Statement and Balance Sheet
• Update the Labor Burden, Overhead Absorption and Breakevenmodels monthly, adjusting for staffing, indirect/direct cost and revenue changes
• Work with the Estimating Manager and/or President to verify and update pricing in the estimating tool
  
  
  
  

Estimating & Project Management Support

• Liaise with the Project Management Manager on invoicing at the end of each project phase
• Ensure accurate job cost data is updated in Project Management software and/or QuickBooks Online
• Work with the Estimating Manager and/or President to align labor burden and overhead absorption data with estimating and job costing
  
  
  
  

Human Resources Administration

Employee Onboarding & Offboarding

• Handle new hire paperwork (tax forms, direct deposit, benefits setup)
• Maintain employee records (certifications, work authorizations, compliance documents)
• Process termination paperwork and ensure compliance with company policies
  
  
  
  

Employee Benefits & Insurance Management

• Administer and manage the 401(k) plan, including employee enrollments, contribution changes, and compliance reporting
• Oversee company-provided health insurance, handling employee enrollments, changes, and coordination with the insurance provider
• Work with the insurance company to provide workers’ compensation documentation, ensure claims are processed, and submit premium payments
  
  
  
  

Workforce Management

• Track workers’ compensation claims and safety compliance
• Maintain and update qualifications and certification records for labor staff related to equipment operation
• Assist the Field Operations Manager with coordinating staff training programs and tracking training completion
• Ensure all labor personnel have completed necessary training and certifications before operating equipment or engaging in specific tasks
• Coordinate hiring needs with management, including subcontractor engagement
  
  
  
  

Qualification

Education

• High school diploma or equivalent (required). Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred)
  
  
  
  

Experience

• 3 years of bookkeeping and payroll experience (preferably in construction, manufacturing, or a similar industry)
• Experience with QuickBooks Online and payroll processing software
• Experience with project management software (preferred)
  
  
  
  

Skills And Competencies

• Strong understanding of accounting principles, including accounts payable, accounts receivable, and payroll processing
• Ability to manage HR administrative tasks such as onboarding, employee records, and compliance
• High attention to detail to ensure accuracy in payroll, invoicing, and financial reporting
• Effective time management skills to meet payroll, invoicing, and reporting deadlines
• Proficiency in QuickBooks Online, Microsoft Excel, and payroll processing software
• Strong communication skills to interact professionally with employees, vendors, and management
• Problem-solving ability to resolve payroll discrepancies, invoicing issues, and HR concerns efficiently