Office Coordinator

Key Responsibilities

• Office Management

• Oversee general office operations, including supply inventory and procurement.
• Ensure the office is clean, organized, and properly maintained.
• Manage office equipment, technology, and maintenance schedules.

2. Administrative Support

• Assist with scheduling, calendar management, and meeting coordination.
• Prepare and distribute correspondence, reports, and presentations.
• Take packages to the post office.
• Support data entry, filing, and document management.
• Assist with employee onboarding and other human resources tasks

3. Communication and Coordination

• Serve as the primary point of contact for visitors, vendors, and staff inquiries.
• Handle incoming calls, emails, and mail efficiently and professionally.
• Coordinate travel arrangements and accommodations when needed.

4. Event and Project Support

• Organize company events, meetings, and team-building activities.
• Assist with special projects and tasks as assigned by leadership.
• Provide logistical support for training sessions or company initiatives.

POSITION QUALIFICATIONS

Minimum Qualifications:

• Ability to project a professional Image
• Proficiency in MS Word, MS Excel and MS Outlook
• Knowledge of operating standard office equipment
• Excellent communication skills – written and verbal
• Time management skills
• Freedom from use of and effects of use of drugs and alcohol in the workplace

Education and/or Experience:

High School Diploma or Equivalent

Certificates, Licenses, Registrations:

None

LANGUAGE SKILLS

English is the primary language of the facility. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and policy procedure manuals. Ability to effectively present information and respond to questions from groups of executives, managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, percent as well as draw and interpret various graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out instruction furnished in written, oral and/or diagram form. Ability to define and solve problems, interpret data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in statistical or diagram form and deal with several abstract and concrete variables.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each key function satisfactorily based on five overall skills categories; assessment, planning, intervention, evaluation and teaching/coaching. Each category will be assessed on performance measurements of appropriateness, efficiency, effectiveness and timeliness. Reasonable accommodations may be made to enable individuals with disabilities to perform the key functions.

Patient Rights

Promotes and protects patients’ rights; treats patients with dignity and respect; reports suspected abuse or neglect.

Leadership

Demonstrates willingness to try new tasks; generates new ideas for change; evaluates and recognizes priorities; communicates and models organizational values; fosters high performance; recognizes need for and provides adequate resources.

Process Improvement

Applies process improvement methods and techniques; assists in data collection; identifies processes for improvement in daily work; and assists in education of new employees in the team process.

Environment Of Care

Demonstrates understanding of fire and emergency procedures; participates in fire and disaster drills; demonstrates understanding of safety and security procedures; applies safety and security precautions; demonstrates understanding of hazardous materials plan; demonstrates proper use of equipment.

Infection Control

Applies hand-washing principles during daily work; demonstrates understanding of isolation precautions; recognizes signs and symptoms of infection and complies with the employee health program; demonstrates understanding of the process for identifying and handling infectious waste; maintains personal hygiene; complies with OSHA standards in the work place; and demonstrates understanding of cross-contamination.

Information Management

Enters or records data timely and accurately; protects confidentiality of patient information; protects data against loss or destruction; reports suspected violation of security/confidentiality issues.

INTERPERSONAL SKILLS

Demonstrates active listening techniques; gains support through effective relationships; treats others with dignity and respect; seeks feedback; establishes systems to measure effectiveness, efficiency, and service; creates and maintains reporting mechanisms.

CONTINUING EDUCATION

Attends in-service and education programs; attends continuing education required for maintenance of professional certification or licensure.