Staffing Coordinator/Administrative Assistant

Position Summary

The Admin Assistant/Staffing Coordinator will be responsible for assisting with all aspects of our staffing operations. The ideal candidate will have a strong scheduling background, excellent organizational skills, and the ability to support our staff effectively.

Key Responsibilities

• Answer incoming phone calls.
• Maintain accurate and up-to-date records of staff.
• Coordinate and perform New Hire Onboarding with new staff.
• Handle client staffing requests and needs promptly.
• Assist Clients with Provider Scheduling.
• Address and resolve scheduling issues or concerns promptly and efficiently.
• Ensure high standards of patient care and safety are always maintained.
• Perform various clerical duties requiring excellent organizational skills.
• Availability to be placed on monthly “on-call” schedule.
• Other duties as assigned by Director of Operations and/or Corporate Representatives.

Qualifications

• One (1) year of experience in scheduling or staffing healthcare facilities.
• Previous experience in a coordinator role preferred.
• Strong knowledge of healthcare regulations and standards.
• Excellent communication and interpersonal skills.
• Ability to multitask and manage multiple priorities effectively.
• Proficient in Microsoft Office Suite.
• Strong organizational and problem-solving skills.
• Ability to work independently and as part of a team.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to work inside a clean, well-lit, and well-ventilated laboratory. While performing the duties of this position, the incumbent is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand, walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus. The noise level in the work environment is usually moderate. The employee may be exposed to some hazards such as radiation, bodily fluids that may contain disease, and fumes from laboratory chemicals.