Payroll/Benefits Coordinator

Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of basic accounting procedures Ability to maintain accurate and auditable records Ability to use computer and software to create spreadsheets, databases, and do word processing Proficiency in keyboarding and file maintenance Ability to work with numbers in accurate and rapid manner to meet established deadlines Ability to communicate effectively Experience: Two years payroll accounting experience preferred Mental Demands/Physical Demands/Environmental Demands: Work with frequent interruptions to meet established deadline. Repetitive hand motions; prolonged use of computer.

Prepare District payroll, including related reports and deposits. Work under close supervision to ensure accurate and timely preparation of payroll records by following prescribed procedures and regulations. Payroll Accounting 1. Perform payroll preparation and production, including regular, special, and supplemental payrolls. Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies. 2. Maintain District payroll registers, payroll check registers, employee payroll information, and other original documentation in an orderly and accurate manner. 3. Process payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance, etc. 4. Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures. 5. Present orientation for payroll, cafeteria plan, insurance and DEC (Local) policy for new hires. 6. Process and resolve direct deposit and other banking interactions. 7. Balance payroll earnings and deductions; make related transfers of funds and deposits. 8. Receive and audit time sheets for all District employees. 9. Administer employee benefit plans (initial and open enrollment) and monitor for program quality and resolve problems between employee and plan administrator. Data Entry 10. Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, and Workers’ Compensation Commission. 11. Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information. Records and Reports 12. Maintain physical and computerized files including payroll records, absent-from-duty reports, and service records. Other 13. Communicate with human resource department, campus secretaries, and employees to ensure accuracy of information reported. 14. Interface with administrators, principals, directors, and staff regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems in the area of finance, accounting, and payroll. 15. Work cooperatively with human resources and business services to process hiring, leave, terminations, and other employment-related issues. 16. Respond to requests from financial institutions regarding verification of employment. 17. Maintain confidentiality of information.