What are the responsibilities and job description for the OFFICE ADMINISTRATOR position at Coldwell Banker Real Estate Group?
Are you an outgoing, self-starting overachiever? Do you enjoy talking to people and making everyone smile? Are you detail-oriented and have great computer skills? Then Coldwell Banker Real Estate Group has an opportunity for you! We have an immediate opening for an Office Administrator in our Glen Ellyn office.
We are looking for a personable, organized, hard-working, experienced individual who thrives on interacting with people in a fast-paced work environment.
The Office Administrator performs daily activities necessary to operate a residential real estate office. The Office Administrator is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities. This is a full-time position.
**To learn more about our company, go to [https://www.coldwellhomes.com/about](https://www.coldwellhomes.com/about)**
ESSENTIAL DUTIES AND RESPONSIBILITIES
General Duties Include:
* Process listings, sales, and closings that are turned in by the agents
* Scan and deposit checks
* Use our various computer programs to process listings, sales, and closings for the region
* Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listings
* Process incoming and outgoing mail
* Assist our Sales Agents with troubleshooting and resolving issues
* Assemble listing and buyer packets, as needed
* Maintain accurate logs and monthly reports for the office
* Monitor office supplies and complete order process when necessary
* Maintain organized and accurate files on all work processes
* Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.)
* Support the managing broker as needed
QUALIFICATIONS
Person should possess the following:
* Excellent communications skills
* Personable and friendly
* Proficient with technology (Microsoft Office, Google products, and other back-office software)
* Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines
* Consistent with follow-up and follow through
* Strong typing skills
* Ability to handle and resolve recurring problems
* Must be highly organized
* Adaptable to various personalities/situations
EDUCATION and/or EXPERIENCE
Combination of education and experience sufficient to successfully perform the essential duties of the job
LANGUAGE SKILLS
Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner
MATHEMATICAL SKILLS
Basic Accounting knowledge helpful in processing closings, deposits, and the monthly billing statements
REASONING ABILITY
Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives
CERTIFICATES, LICENSES, REGISTRATIONS
A background in real estate is helpful, although having a real estate license is not required for this position
PHYSICAL DEMANDS
Mobility to work in a standard office setting using standard office equipment including:
* Stamina to maintain attention to detail despite interruptions
* Strength to lift and carry files weighing up to 3 pounds
* Vision to read printed materials and a computer screen
* Hearing and speech to communicate in person and over the telephone
WORK ENVIRONMENT
Frequently subject to interruptions in a moderate noise level office setting
HOURS
Monday - Friday 8 am - 5 pm
BENEFITS
* Paid holidays
* Vacation and sick pay.
* 401K available
* Disability insurance & life insurance available
* Medical/dental/vision coverage available
About Coldwell Banker Real Estate Group:
We empower people to make the best real estate decisions possible. The power of our brand and its legacy, combined with our agents and network of resources allows us to be the #1 Coldwell Banker franchise affiliate in Wisconsin, Illinois, Indiana, United States, and the World.
We not only empower our clients to make the best real estate decisions possible, we also empower our agents to achieve their real estate career goals. With more than 1,700 real estate professionals at over 60 offices in Wisconsin, Illinois, Indiana, and Michigan, we are able to offer the most advanced training, tools, and resources available in the industry. Visit ColdwellHomes.com for more information.
Coldwell Banker Real Estate Group is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.
