What are the responsibilities and job description for the Executive Assistant position at Cole Law Group, P.C.?
Cole Law Group PC in Brentwood, TN, has an opening for the full-time position of Assistant to the Founder. This is a GREAT opportunity to work in a variety of different business areas while also gaining experience in the legal field. Qualified candidates should have:
- Minimum of a two-year degree in business (or related field such as accounting or marketing), education, English, communications, or history
- GPA of 3.0 or higher
- Strong customer service skills
- Good people / interpersonal skills and the ability to work in a team environment
- A professional demeanor
- Excellent written and verbal communication including good listening skills
- A strong work ethic that includes proactively addressing challenges as they arise
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Strong technical abilities, including phone system operation and familiarity with the Internet
- Ability to multitask
- Basic accounting skills
The following, although a plus, is NOT required for this position:
- Multilingual (particularly Spanish fluency)
- Previous experience working in the legal field
- Paralegal certification
Primary responsibilities will include:-
- Answering the telephone during office hours (9:00 AM - 5:30 PM)
- Greeting visitors and directing telephone inquiries
- Assisting with the Firm's marketing efforts and the client intake process
- Entering client contacts and leads into the Firm's practice management system
- Managing petty cash
- Providing the Founder with weekly operational reports
- Processing credit card and other payments
- Scheduling appointments and preparing conference rooms
- Maintaining the Firm's facilities (conference rooms, kitchen, etc.) and interfacing with building maintenance.
- Writing professional business correspondence
- Managing Firm communications including couriers, FedEx, fax, and certified mail
- Providing basic IT support (replace ink in printers / fax machine, loading paper, etc.)
- Ordering office supplies for the Firm as necessary
Any offer of employment for this position will be contingent upon the candidate's satisfactory completion of a background check and a ninety-day probationary period. Designated starting salary for this position is $35,000 - $45,000 / year but may be negotiable based on previous work experience. Cole Law Group provides benefits that include health, dental, vision, 401K, and over three weeks of PTO per year.
Job Type: Full-time
Pay: $55,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $35,000 - $45,000
