Office Manager II, Confidential (2024-25)

Ref. 10550

TITLE: Office Manager II, Confidential

REPORTS TO: Assigned Supervisor
DEPARTMENT: As Assigned

CLASSIFICATION: Classified Management
FLSA: Exempt WORK
YEAR/HOURS 261 Days/7.5 Hours
ISSUED: Revised June 27, 2007

SALARY GRADE: CFCA 12

BASIC FUNCTION: Under general direction performs supervisory, quasi-administrative and highly skilled secretarial work involving access to infomation concerning employer-employee relations fo a division or major department of the district; organizes, manages and directs the clerical functions of the division or department; assumes primary responsibility for employees as well as provide or recommend staff training. Keeps official division or department records and executes administrative policies determined by or in conjunction with other officials.

Office Manager II performs a variety of complex, diverse and supervisory clerical duties involving independent judgement and action; and assigns, coordinates and reviews work of a large support staff with a variety of job classifications within an office or division.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential
functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements).

E = Essential Functions

• In conjunction with the division administrator, identify, plan and implement office administrative procedures and policies, and supervise and monitor implementation of office procedures and policies including but not limited to employee time and attendance records, productivity records, processing of work, document management, filing and storage procedures.
• Manages, assigns and coordinates and reviews work of support staff.
• Supervises, coordinates and implements office echnology and communication systems including providing ongoing training to office staff on office technology and communication systems, and office policies and procedures.
• Completes primary clerical assignments for the Division Administrator.
• Analyzes and organizes office operations and procedures such as typing, bookkeeping, preparation of timesheets, flow of correspondence, filing, requision of supplies and other clerical services.
• Evaluates office production, revises procedures or devises new forms to improve efficiency of work flow.
• Coordinates activities of various clerical deparments or workers within department.
• Supervisory Responsibilities: Supervises one(1) or more suppportive staff employees. Is reasponsible for the overall direction, coordination, and evaluation of this unit. Carries out supervisory responsibilities in accordance with the district's policies and applicable laws. Responsibilities include interviewing, hiring, and disciplining employees; addressing complaints and resolving problems.

MINIMUM QUALIFICATIONS:

Associates degree (A.A.) or equivelant from two-year college or technical school; and four years related experience and/or training; or equivelant combination of education and experience in a large organization. Experience in using personal and network computers for word processing, departmental budget management, database management, spreadsheet analysis and system applications. Bilingual abilities desirable.

TRAINING, EDUCATION AND EXPERIENCE:
Any combination of education, training and/or experience equivalent to: Associate’s Degree (AA) plus related courses and five years of relevant experience.

LICENSES AND OTHER REQUIREMENTS:
Valid California driver’s license.

Employment eligibility that may include fingerprints, Tuberculosis and/or other employment
clearance.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:

• Modern office methods, practices and procedures; principles of office management; collection, organization, and maintenance of information, including statistical data and electronic mail; personal and/or network computer skills.
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. 
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public. 
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the kowledge, skill and/or ability required. Reasonable accomodations may be made to enable individuals with disabilities to perform the esential functions.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, orgal, diagram or schedule form.
• Ability to type 60 word per minute; use computer software (word processing, spreadsheet, data management); compose correspondence and reports using good English and correct spelling and punctuation; formulate, interpret and explain rules, policies and procedures; work with minimal supervision; deal courteously, tactfully and discreetly with a wide variety of personalities and challenges; exercise sound and independent judgement; demonstrate team building skills; establish and maintain effective working relationships; assign and direct the work of others. 
• Willingness to participate in continuous educational and professional development.

WORKING CONDITIONS:

ENVIRONMENT:
Indoor environment; constant interruptions; driving a vehicle to conduct work

PHYSICAL DEMANDS:
Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; reaching overhead, above the shoulders or horizontally, or bending at the waist; dexterity of hands and fingers to operate standard office equipment; lifting light objects.

While performing these duties of this job the employee is regularly required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms. The employee frequently is required to stand and sit. The employee is occassionally required to walk; climb or balance; and stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 10 pounds to access files, binders, books etc; and occassionally lift and/or move up to 30 pounds. Speciic vision abilities required by this job include the ability to adjust focus.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

Salary : $82,318 - $105,082